How to promote an academic conference

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8 Steps to Promote Academic Conference Call for Papers
  1. Write a detailed call for papers. …
  2. Publish the conference call for papers on website. …
  3. Formatting the call for papers (never do PDF or a picture version) …
  4. If possible, translate the conference call for papers into several languages.
Jul 31, 2017


How do you advertise an academic conference?

Promote eventStandards. List your event. Logo & Text Description.Premium. List your event. Logo & Text Description. Banners (Extra Visibility) Email & Social Media Shots. Deadline reminders By Email.Featured. List your event. Logo & Text Description. Banners (Extra Visibility) Email & Social Media Shots.


How do you promote a conference?

Top 4 Ways to Promote Your ConferenceUse Social Media. Promoting your conference using social media is a no-brainer. … Start Early. Start planning and promoting your conference as early as you can. … Blog. Blogging is a great way to keep people updated on your conference. … Leverage Your Sponsors.


What makes a good academic conference?

Proficient Use of Technology. With parallel tracks, delegates will be unable to attend every session. A good academic conference manages technology to facilitate both top quality presentations and ease of availability of papers, PowerPoint presentations, etc.


How do you present in an academic conference?

11 Tips for presenting at a conferenceDon’t touch that slide deck just yet. … Build your presentation within time constraints. … Use visuals to illuminate, not obscure. … Aim for simplicity and consistency. … Know your research audience. … Rehearse your presentation. … Prepare, prepare, prepare. … Back up your backup.More items…•


How do you successfully promote an event?

Event Promotion IdeasOffer early bird registration.Place a sign outside your business.Produce a creative landing page.Participate in content marketing.Have event-specific branding.Use email marketing to reach your audience.Post pre-event behind-the-scenes posts.Retargeting ads on social media.More items…•


How do you promote conference results?

Conference promotion can make or break your event, but before we get to that, you need to consider the following aspects:Clarify Your Objective And Target Market. … Topics And Agenda. … Guests And Facilitators. … Create Videos. … Email Campaigns. … Create a Conference Hashtag. … Create Valuable Content. … Search Engine Optimisation.


What is the purpose of an academic conference?

An academic conference is a one-day or multiday event during which researchers present their work to each other. Conferences are an important way researchers stay connected to others in their field and learn about cutting-edge scholarship.


How do you know if a conference is good?

Another good way to identify a reputable conference is to look up the list the speakers in the past years. If they are established researchers in your field, the conference is probably reputable. However, the level of the conference may not be great if just one two of the speakers are well-known.


What is the purpose of conference?

A conference is a gathering of people with a common interest or background, with the purposes of allowing them to meet one another and to learn about and discuss issues, ideas and work that focus on a topic of mutual concern.


How do you present an online conference?

0:243:035 tips to ace your next virtual conference presentation – YouTubeYouTubeStart of suggested clipEnd of suggested clipMultiple takes until you get it right and circumvents possible challenges of poor connectivity. AndMoreMultiple takes until you get it right and circumvents possible challenges of poor connectivity. And other possible disruptions. While a live session.


How do you attract crowds to your event?

8 Tips to Draw Bigger Crowds at Your Next EventTarget the Audience You Want. Keep your target audience in mind when promoting your event. … Reach Them Where They Are. … Communicate the Benefit. … Plan an Action Campaign. … Encourage Early Birds. … Use Social Media. … Create FOMO. … Leverage Influencers.


How do you promote a social media conference?

7 Tips to Boost Event Attendance with Social Media MarketingCreate Facebook Events… And Then Share Them Everywhere. … Post Frequent (but Limited) Posts. … Promote it with a Hashtag. … Start Early. … Schedule Relevant Posts Ahead of Time. … Run Ad Campaigns for Heightened Visibility. … Use Contests to Increase Word of Mouth.


How do you promote a function?

A 10-Point Checklist for Promoting FunctionsOptimise your website. … Add the downloadable booklet but make email mandatory. … Get your head around SEO, or hire an expert. … Target new audiences with Facebook ads. … Trial directory advertising. … Stay top of mind with regulars through email marketing.More items…•


What is web of meetings?

Web of meetings promotes the interaction between organizers and attendees. There are a number of ways to establish this contact. For instance, as a register organizer, you can be followed by attendees. They will be able to see your conferences and follow your news. Besides, attendees can contact you at any given time with questions and comments.


Can you submit a conference on a logged in user?

Submission of conferences is not restricted to Logged-in users. However, if you are registered as an organizer user in Web of meetings, all your conferences will show up on your customizable profile. Your profile is your main date for a new audience and eventually new attendees to follow all your conferences and academic activity.


Is planning a conference hard work?

Planning a conference is hard work, whether it be a physical or virtual conference, and if you don’t properly promote your conference, all that hard work will be a waste.


Can I live stream a conference?

All the major social media channels allow for live streaming. This is a great way to promote your conference and generate hype around your event . Here’s a list of top 14 virtual conference platforms that will allow you to live stream your conference and offer more features like virtual booths, lobbies and chat capabilities.


What is an academic conference?

Usually, academic conferences are organized by academic departments, institutes, NGOs, associations or foundations.# N#The people behind those conferences are department heads, enthusiast Ph.D. students, or other employees of the particular organization.#N#After the call for papers of the conference is distributed, conference organizers will receive abstracts from international scientists and scholars.#N#The selected applicants will then receive an email announcing that they have been selected to participate in the conference and are provided details about the conference, as well as details about visa application, travel, accommodation, venue and other details of the conference.#N#Around one month before the conference, the draft or final version of the conference program will be distributed among participants, so each will know the exact date and time of each presentation and the details of other presentations that may be of interest to each participant.#N#The importance of the conference program is essential and unfortunately, most often, conference programs are not being distributed as widely as the conference call for papers. Please take into consideration the steps below to distribute your conference program as widely as possible.


How to write a conference program?

Start drafting your conference program as soon as you have received all submitted applications for your conference just after the deadline.#N#Try to identify those papers whose topics are most similar to each other and may be included in one panel, based on an issue or theme.#N#Each panel usually consists of between 3 to 5 single presentations.#N#Each presentation usually last from 15 to 25 minutes.#N#You have to inform the selected conference participants about the time they have to present their academic findings at the conference.#N#Having completed each of these steps, create the draft program, with details about the time of each panel, as well as for the coffee breaks and other necessary details.#N#While preparing the program please have in mind the interests of the participants and the target audience.#N#Most probably, it will be best to have parallel sessions.#N#While organizing those parallel sessions, try to have such parallel sessions whose topics or themes are not similar to each other. This is important in order not to restrict the attendance of interested people to all panels they want to be.#N#When your draft version of the conference program is ready, make sure to send it to all selected participants and request their confirmation of the planned timing and scheduling. Only after receiving their comments, should you make final revisions.


Can you distribute a conference program as a PDF?

It is a very common mistake to distribute the conference program in PDF, JPEG or other formats.#N#You may have those formats only as a supplement to your text version, but text is the preference.#N#And always have the text version first. Wherever you post or send the program information, do it in text version and attach other formats only as a supplement.#N#Why?#N#When you send the conference program via email only as a pdf or jpeg, people have to press several more buttons to see the program, making the process unnecessarily complicated.#N#Also, when you publish the conference program on the web as a pdf or jpeg it is not well indexed by search engines and people have to press a button, download the file and afterward see the program.#N#The much better and easier, and more comfortable way is to rely on the text. Distribute the whole text and attach any other file for those who would love to click and see those files.

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