How to propose a conference


For writing a proposal for a conference presentation, here is what you can do:

  • Organize your presentation. Just like a project proposal, start from the introduction, followed by the main body, and then the conclusion.
  • In the introduction you need to: Get the attention of the audience with a compelling intro or from a question, quotation, or anecdote Tell the audience what your presentation is …
  • In the body of your presentation, Arrange the topics in chronological order. Use transition statement. Support your main ideas.
  • In the conclusion part: Summarize all your presentation. Finish it with a strong ending and don’t introduce new ideas.
Tips on Writing Successful Conference Presentation Proposals
  1. Begin with the end in mind. …
  2. Think of your audience. …
  3. Be focused—but not too focused. …
  4. Understand the difference between the abstract and the session description. …
  5. Don’t write your proposal online. …
  6. Write clear outcomes. …
  7. Demonstrate your scholarship.
May 16, 2012

How to write a good proposal for a conference?

Writing a good conference proposal is a different skill than writing the presentation itself. This article is aimed at writing a good proposal with a focus on the reviewer of your proposal as the audience. Speaking of audiences, good public speakers start planning a presentation by identifying the audience they want to address.

How will my proposal be evaluated by a conference reviewer?

Conference reviewers follow a selection criteria when evaluating your proposal. These criteria can typically be found in the call for proposals, and they outline what contents in your proposal are being evaluated.

What is a conference proposal for graduate students?

These presentations are a great way for graduate students to gain experience and get exposure. In order to be selected to give a presentation, first you have to submit a conference proposal. Basically a conference proposal is a short summary of the talk you would give at the conference.

How do I give a presentation at a conference?

In order to be selected to give a presentation, first you have to submit a conference proposal. Basically a conference proposal is a short summary of the talk you would give at the conference. It highlights your research questions and results and also provides a brief explanation as to why your research is important.


How do you start a conference talk?

8 Tips to Start Speaking at Events and ConferencesUnderstand the Event Audience. Before you even submit to speak or accept a request, be sure to understand the event audience. … Let Event Organizers Know Early. … Don’t Sell Your Product. … Do Sell Yourself. … Know Your Worth. … Set Yourself Apart. … Engage the Audience. … Publish Your Work.

How do you present for a conference?

11 Tips for presenting at a conferenceDon’t touch that slide deck just yet. … Build your presentation within time constraints. … Use visuals to illuminate, not obscure. … Aim for simplicity and consistency. … Know your research audience. … Rehearse your presentation. … Prepare, prepare, prepare. … Back up your backup.More items…•

What does a presentation proposal look like?

A successful presentation proposal usually consists of two parts. First is the written proposal with all of the details. This is often a thick document, which is always designed to be read on its own. The second part is the presentation itself, where you get to explain your proposal in person and answer questions.

How do you write a conference paper?

How to Write a Conference Paper Step by StepBe Clear About Your Intentions. … Know Your Audience. … Make an Outline From Your Oral Presentation. … Write the Introduction. … Expand on the Oral Presentation. … Give Your Results and Conclusion. … Include References. … Read Your Conference Paper Aloud.

How do you introduce yourself in a conference presentation?

Welcome Your Audience & IntroductionWelcome to [name of company or event]. My name is [name] and I am the [job title or background information].Thank you for coming today. … Good morning/afternoon ladies and gentlemen. … On behalf of [name of company], I’d like to welcome you today. … Hi everyone.

How do you start a presentation sentence?

IntroductionGood morning/afternoon everyone and welcome to my presentation. … Let me start by saying a few words about my own background.As you can see on the screen, our topic today is……My talk is particularly relevant to those of you who….This talk is designed to act as a springboard for discussion.More items…•

How do you write a proposal in Powerpoint?

15 Tips for a Great Business Proposal Presentation3 ingredients of a successful proposal presentation. … 1 Do your research. … 2 Provide the attendees with a written proposal. … 3 Plot your presentation with an audience journey map. … 4 Inject stories in your presentation. … 5 Focus on the benefits, not the specs.More items…•

What makes a good conference paper?

What makes a good conference paper? The qualities that make any piece of research-based writing good–clarity, substance, insight, and stylistic flair–all apply here. The main difference is that you prepare a conference paper for oral presentation.

How many words should a conference paper be?

Some conferences will invite you to submit “detailed abstracts or completed papers.” Since most conference presentations are 20 minutes in length, a completed paper will run about 2500 words in length. (Time yourself: typically you’ll find that you read a formal essay at the rate of about 125 words/minute.)

How long should a 20 minute conference paper be?

nine to ten pagelsA good rule of thumb: the proportion of pages to minutes is just a smidgen over one to two. In other words, a 20-minute presentation should be nine to ten pagels long, while a 15-minute presentation should be seven to eight pages long. No more than eight.

How do you do a oral presentation?

Ten Simple Rules for Making Good Oral Presentations1: Talk to the Audience. … 2: Less is More. … 3: Talk Only When You Have Something to Say. … 4: Make the Take-Home Message Persistent. … 5: Be Logical. … 6: Treat the Floor as a Stage. … 7: Practice and Time Your Presentation. … 8: Use Visuals Sparingly but Effectively.More items…

How do you start and end a presentation?

Check out these eight memorable ways to open and close a presentation.Start with a, “Thank you,” instead of ending with one. … Hook your audience with a bold statement. … Transition between presentation points. … Tell a personal story. … Show the audience how it benefits. … Summarize key takeaways. … End with an ask.More items…•

What does it mean to present a paper at a conference?

A conference paper is often both a written document and an oral presentation. You may be asked to submit a copy of your paper to a commentator before you present at the conference. Thus, your paper should follow the conventions for academic papers and oral presentations.

What should you not do during a presentation?

15 things not to do when presentingForget that you’re up there not to promote how wonderful you are, but to provide value to the audience.Lose focus of what the audience needs from you. … Fail to set objectives. … Proceed without a plan (also known as an agenda). … Wing it. … Jump from point to point in a disorganized way.More items…

Why is a conference proposal important?

It highlights your research questions and results and also provides a brief explanation as to why your research is important. A good conference proposal will help you get your foot in the academic door, while a bad one will leave you out in the cold.

How long should a proposal be for a conference?

When working on your proposal, keep in mind how much time you’ll have to do your presentation. Most conferences will give you to 15 – 20 minutes, but you might have even less. If in your proposal you outline a talk that would take you significantly more time, it’s likely to be rejected. The conference organizers don’t want somebody up there who’s obviously going to run out of time or give a rushed presentation; they want somebody who can use those 15 minutes wisely to give a structured, nuanced talk.

How to write a good introduction for a book?

Avoid phrasing like “participants will.”. Use “you” language— this helps readers see themselves in what you’re saying. Explain what foundational knowledge should they already have, if any. Avoid jargon. Use plain language and make it as simple and easy to understand as possible.

How many times out of ten is effortless prose?

You know how some people’s writing seems so effortlessly great? Nine times out of ten, that “effortless” prose was the result of several rounds of careful, thoughtful revision and editing and plenty of practice. When you take time to pay attention and polish the rough edges, it shows!


I write session proposals the same way every time. I’ll use the above “ingredients” as the basis:


The easiest place to start writing your title? With your ingredients. Base your title on any of the elements you just pulled together:


In a world of where written, and even audio, content is reaching a saturation point, what’s left? How can your message not only rise above the noise, but truly connect with your customers? Speaking. In-person events. Webinars.


Until event organizers start reaching out to you (and if you’re good, they eventually will), you have to reach out to them — and session proposals are the language they speak.

How to plan an amazing conference?

To plan and execute an amazing conference or corporate event, you need to first decide specifically what you are trying to accomplish. Ask yourself what type of conference attendee you want to attract, as well as how you can make sure the conference relates to your brand.

Why is it important to start a conference planning process in advance?

It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around.

What are fixed costs in conference planning?

There are many fixed costs in conference planning that will inevitably make up the most considerable portion of your event budget. These costs are not typically affected by the number of attendees at your event — they are what they are.

Why is it important to have a keynote speaker?

Securing your main speakers is incredibly important because you can’t effectively build your event schedule and marketing plans without them.

What is conference planning?

Conference Planning: A Step-by-Step Checklist for Success. Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, …

How is an event date determined?

Most of the time, an event date is determined by a venue’s availability. However, if the date is more important than the venue, you will need to prioritize finding a venue that accommodates that date. Once you have your venue/location and date set, it’s time to rally the troops to make this event happen.

What to do after a conference?

It is so important to document and track all the successes you had and any shortcomings that arose during your event. The more you learn, the more you can improve.

When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.

What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.

How long before a conference should you have an agenda?

Now that the key elements are in place, it’s time to shape them into a detailed agenda. Ideally, you want your agenda to be in place at least four months before the conference starts.

Is it necessary to reinvent the wheel to organize a conference?

The truth is, even though organising a conference is a demanding endeavour, you’re not the first one to face it. There’s no need to reinvent the wheel. It’s all about following a few specific steps. We’ve prepared this top-level guide on how to organise a conference.

Do you have to put together a budget for a conference?

Whether your conference is funded by sponsors or not, you’ll have to put together a budget. You need to know where your money is being earned and spent. Having a budget will also help you set the price for participating in the conference. Here are the most common items you’ll want to budget for:

What is the most difficult way to contact a prospect?

Cold emails are the most difficult way to contact your prospect — and also one of the most powerful ones. To make it work you have to prove you’re someone worth their time.

When reaching out to someone you’ve recently met, can you make the emails shorter and more casual?

When reaching out to someone you’ve recently met, you can make the emails shorter and more casual. Chances are, they already know who you are, what you do, who you work for, and why you’re reaching out.

How many emails are sent in 2020?

10 Great Examples of a Business Meeting Request. More than 300 billion emails were sent and received every single day in 2020. And by 2023, that number is expected to reach 347 billion. (For a bit of terrifying context, that’s more than three times the number of humans who have ever lived.)

Can you tip-toe around prospecting?

Sometimes, it’s best to be completely honest and not tip-toe around the fact that you found your prospect using various prospecting tools. At the end of the day, you’re here to do business — and every receiver of a meeting request email knows that.

How to request a meeting?

A meeting email request asks to schedule a time, date and place where you and the recipient will see each other. In some cases, you may have a prearranged time and are confirming it. There are many benefits to scheduling a business meeting through email: 1 You and the recipient can refer to the email later for details about the meeting, such as location, time, place, contact information or the reason for the meeting. 2 You and the recipient can immediately transfer the details of the meeting to a calendar or organizing app with just a few clicks. 3 An email can contain links to RSVPs and directions. 4 An email allows you to control the accuracy of the time, place and date of the meeting. When you verbally organize a meeting, there is a chance of error in note-taking.

How to schedule a meeting by email?

When scheduling a meeting by email, be clear about your objectives. You can use these steps to effectively schedule a meeting by email: Write a clear subject line. Use a salutation. Introduce yourself (if necessary) Explain why you want to meet. Be flexible about time and place.

How to introduce yourself in an email?

Introduce yourself in the email and include a relevant detail so they can be assured that the email is authentic.

What is a meeting email?

A meeting email request asks to schedule a time, date and place where you and the recipient will see each other. In some cases, you may have a prearranged time and are confirming it. There are many benefits to scheduling a business meeting through email: You and the recipient can refer to the email later for details about the meeting, …


Leave a Comment