How to protect sensitive company and conference data


It is more important than ever to protect your company’s sensitive data in today’s digital age. There are several steps you can take to protect your data, including using strong passwords, storing data in secure locations, using encryption to protect data when storing or transmitting it, and backing up your data regularly.


How can a business protect its data?

Encrypting data, using a dedicated server, limiting access to certain employees and creating a secure method of disposal of information are just some of the ways that a business can protect the data it collects.

How do you secure sensitive data?

The best way to secure sensitive data is to do the basics well (like blocking and tackling in football). Understand what is sensitive in your data, set rules for handling it, implement technical controls to ensure it is actually handled properly, and educate your users about their role in keeping it safe.

Why do companies fail to protect their sensitive data?

The lack of understanding where their sensitive data resides because they have not set policies to systematically and consistently categorize their data, and consequently, they don’t have controls in place to ensure that all categories of data are handled appropriately.

How to protect corporate data from remote users?

Taking precautionary measures to mitigate the risks associated with corporate data, especially when being accessed remotely, should include a user-centric, centrally managed VPN. By using such a solution, enterprises can guarantee that sensitive information remains secure, while allowing employees access to the corporate network using any device.


How will you secure the sensitive documents and information of the company?

5 Key Principles of Securing Sensitive DataTake stock. Know what personal information you have in your files and on your computers.Scale down. Keep only what you need for your business.Lock it. Protect the information that you keep.Pitch it. … Plan ahead. … Take stock. … Scale down. … Lock it.More items…

What is the strongest way to protect sensitive customer data?

Encryption is the most effective way to protect your data from unauthorized access. Encryption can be defined as transforming the data into an alternative format that can only be read by a person with access to a decryption key. There are various resources available to encrypt data that you store on your machine.

How will you protect the sensitive data in the databases?

Let’s look at 10 database security best practices that can help you to bolster your sensitive data’s safety.Deploy physical database security. … Separate database servers. … Set up an HTTPS proxy server. … Avoid using default network ports. … Use real-time database monitoring. … Use database and web application firewalls.More items…•

What is the primary method of protecting sensitive data?

Encrypting your computer Whole disk encryption software ensures that no unauthorized user may access the device, read data, or use the device as a tool to enter AU’s network. If a device gets into unauthorized hands, the data is securely protected, even if the hard disk is removed.

How do companies store sensitive data?

The use of encryption across the board From encrypted hard drives, USBs, and smartphones to data encrypted prior to its transfer to the cloud or onto portable devices, encryption has become essential to protect sensitive company data and secure customer data.

What are some good data protection techniques?

However, here are 7 of the most effective data security techniques that you can try to secure your data.Data encryption. … Backup and recovery optimization. … Data masking. … Row level security. … Promote transparency and compliance. … Cyber insurance. … Work with experts in data.

How do companies protect data?

Here are 13 useful techniques to protect your business data.Encrypt Everything. Hackers may breach the defenses. … Scan for Vulnerabilities. … Patch and Update. … Scan All New Devices. … Never Store Passwords. … Limit File Sharing. … Remote Device Wiping. … Watch Out for Public Wifi.More items…•

How do you manage sensitive information?

Store digital information with care.Use secure servers, including cloud storage.Encrypt (or hash) client passwords.Regularly update passwords. … Keep security software up-to-date. … Be aware of software vulnerabilities.Control USB access.Back up information in a secure place.

How do you keep data safe and secure?

Here are some practical steps you can take today to tighten up your data security.Back up your data. … Use strong passwords. … Take care when working remotely. … Be wary of suspicious emails. … Install anti-virus and malware protection. … Don’t leave paperwork or laptops unattended. … Make sure your Wi-Fi is secure.More items…

What is the most secure way to store data?

To protect important data from loss or inappropriate disclosure, follow these seven tips.Enable full disk encryption on all devices. … Restrict confidential data to the office. … Don’t transfer unencrypted data over the Internet. … Delete sensitive data you no longer need. … Encrypt backups. … Store more than one copy.More items…•

How would you protect client or customer information?

Create customer data protection policies. These policies should include securing paper or electronic data using locked storage and encryption of data, having passwords or pin ID to access customer data, encrypted file transfers, plus monitored and secure databases and servers.

How do we protect customers details?

To ensure you have to protect only essential information, regularly review the customer data you hold. Update data, remove duplicates and delete information that is no longer required. Dispose of paper and electronic waste properly. Shred paper documents and fully delete electronic files.

How do you keep customers information safe?

Here’s our guide to the simple steps you can take to safeguard customer data.Keep tabs on where customer data is stored. Adopt a clear, consistent policy for how your business stores customer data. … Limit employees who can access data. … Install security software. … Regularly back up customer data. … Limit data transfers.

Set Strong Passwords for All Accounts

Passwords are like a lock on a door to keep unwanted visitors out of your home. The weaker the lock, the more likely it is that someone will break into your home and steal what belongs to you. Make sure everyone in your company knows how to create a strong password to protect all of your data.

Create an Employee Data Security Agreement

Make sure all of your employees are on the same page when it comes to data protection. When they are hired, make them sign a contract that forbids them from sharing any of the company’s sensitive information with anyone outside the company.

Only Collect Necessary Data

It can be tempting to want to collect as much data about your customers and employees as possible just in case you might need that information down the road. However, try only to store data that you absolutely need at that moment.

Invest in Proper Cybersecurity Measures

No one is immune to data breaches. In fact, over 25% of businesses have experienced a data breach. Data breaches aren’t cheap, either. On average, they cost a company over $38,000. That’s enough to cause major damage to a small business, and may potentially be business-ending.

Create a Worse-Case-Scenario Action Plan

Unfortunately, while you can follow all of the best practices and invest in the best protection software and services, that doesn’t mean your company is 100% protected against cybercriminals and hackers. Due to this, make sure you are preparing for the worst and that you have a plan just in case a cyber breach occurs at your company.

Encrypt Your Files

If you want to keep anything confidential, you need to encrypt them before moving the data anywhere else.

Enable Encryption on Your Devices

When you encrypt your files/folders, you get to move the data safely anywhere.

Use a Password Manager & Enable 2FA

Whether you encrypt your files or keep them away in cloud storage, using strong password matters. A password that cannot be guessed.

Backup Your Data

It is always recommended to have a backup of your sensitive data if you lose access to the files on your computer or accidentally delete them.

Ensure Physical Security of Devices

No matter what you do, make sure that unauthorized individuals do not have access to your device.

Use End-to-End Encryption

It is always risky to share/transfer files over the Internet. To ensure that your receiver gets access to the files and no one else, use end-to-end encrypted platforms as much as possible.

Use a VPN When On Public Wi-Fi

If you are working remotely and connected to a public Wi-Fi network, there are chances of an attacker snooping on your activity.

1. Understand Legal Requirements for Protecting Employee Data

From the moment candidates apply for open positions, you begin to collect sensitive information about them, such as home addresses, Social Security numbers, and dates of birth. As you collect and store this data, you must be mindful of the legal requirements regarding its storage and protection.

2. Develop Comprehensive Policies for Managing HR Documents

Having detailed policies can help you establish consistency in the way employee information is collected and stored throughout your organization. For example, your employee records retention policy can guide your actions when employees leave your organization.

3. Adopt Integrated Employee Document Management Software

Keeping track of employee documents is no small task, especially because the information spans several areas, including payroll, benefits, employment eligibility, performance management, and more. To keep employee data organized and secure, you need more than just filing cabinets in a locked room or antiquated file management software.

4. Set Clear Data Access Permissions

Although specific individuals in your organization need access to sensitive employee information, not everybody needs access to everything. For example, your payroll department requires access to tax withholding and benefit deductions, but it shouldn’t have access to employee performance reviews.

5. Provide Cybersecurity Education and Training

According to research from security firm Tessian, 85% of data breaches are due to human error. To reduce data theft and accidental loss in your organization, it’s critical to educate employees so they can recognize data security threats and prevent cybersecurity mishaps.

6. Understand How External Partners Safeguard Your Employee Data

Employees within your organization aren’t the only ones with access to sensitive employee data. External partners—such as benefits providers and your payroll company—also have access. To ensure employee information is protected even when shared with your partners, you need to stay informed about their data protection practices.

7. Routinely Review Your Policies and Practices

Employee data security requires vigilance and consistent follow-up. To keep your policies current, you will need to routinely review them for compliance and alignment with existing practices. Moreover, advances in data security technology can periodically offer new best practices you can implement in your organization.

How to secure sensitive data?

Understand what is sensitive in your data, set rules for handling it, implement technical controls to ensure it is actually handled properly, and educate your users about their role in keeping it safe.

Why do companies lack understanding of where their sensitive data resides?

The lack of understanding where their sensitive data resides because they have not set policies to systematically and consistently categorize their data, and consequently, they don’t have controls in place to ensure that all categories of data are handled appropriately.

Why do companies store passwords as plain text?

That is very risky since all their clients’ data gets compromised in the case of a security breach. Since many people use the same login names and passwords for all their e-mail and social media accounts, hackers then get instant access to all the users’ accounts in such a leak.

What is the biggest mistake companies make when it comes to securing sensitive data?

The biggest mistake companies make when it comes to securing sensitive data is: Not paying enough attention to social engineering. Social engineering nowadays is the best way to obtain sensitive data. There are no long passwords, no two-factor authentication, no firewall, no virus program, just people.

How much did data breaches cost in 2000?

In the past year, 92% of Forbes Global 2000 companies reported data breaches with an average cost of $136 per record compromised and $5.4M overall. With an evolving technology landscape that is increasingly connected, maintaining a secure IT environment is more important now than ever before.

What is the most sensitive data that could cause great risk if compromised?

Restricted: This is the most sensitive data that could cause great risk if compromised. Access is on a need-to-know basis only. Confidential or Private: This is moderately sensitive data that would cause a moderate risk to the company if compromised. Access is internal to the company or department that owns the data.

Should a business owner be a tech expert?

A business owner should be a business owner, not also a tech expert on top of that. That said, these are some tips companies should keep in mind when addressing their data security…. Train and staff up appropriately. The training of a brand’s people is crucial to data security.


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