How to reserve a conference room at marathon county library

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If you are interested in reserving a room, you may use the new ” Reserve a Room “ online system (which requires a library card and a valid email address) or call the local library to ask about availability and to reserve a time for your meeting.

Other meeting rooms:

Other meeting rooms are located in the same buildings as some of the MCPL branches, but their bookings are not managed by the library. Their use may be requested by contacting the appropriate village office using the following information: Athens: 715-257-9170 | athensclerk@villageofathens.com.

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Answer

Can I Reserve a meeting room in the library?

Use of the meeting rooms does not imply library endorsement of the aims, policies or activities of any group. For the Meeting Rooms policy, see Leon County Policy No. 01-07 Please reserve your meeting room by selecting the desired location below and then clicking Reserve a room.

How much does it cost to meet in the library?

All meetings must be free and open to the public. Non-profit use only; no sales or admission fees unless sponsored by the Library Board of Trustees. Individuals may not reserve meeting rooms in advance, however drop in use may be available if the room is not in use.

How do I return the meeting room key to the library?

The meeting room key must be returned to the library immediately upon the conclusion of the meeting, either delivered in person to library staff or deposited in the book drop according to prior arrangements. Library buildings are heated and cooled based on normal library hours and may not be as comfortable during extended hours.

How do I find a study room in a library?

Call your library. Use a meeting room that can accommodate a large group. Check availability, then request a room reservation. Use a study room for just one or a few people. Study rooms are available for drop-in use at some locations. Ask staff about availability during your visit.

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When do you receive a meeting room key at the library?

Arrangements will be made for the organization’s representative to receive the meeting room key during the library’s regular operating hours, the day before the meeting. The representative will be provided with an orientation for extended hours meeting room use.


How far in advance can you reserve a meeting room?

Meeting rooms and conference rooms are available 30 days in advance and limited to 1 reservation in 7 days.


How long are group study rooms at the library?

Group study rooms, available at some branches, are available to reserve one week in advance, and reservations are limited to 2 hours per day, 2 times per week. Reservations are held for a maximum of 30 minutes. Wireless internet access is available at all library branches. Users must abide by the Library Board of Trustees Meeting Room Policy.


What is the responsibility of a meeting room?

Groups using the meeting rooms are responsible for maintaining order, for compensating the library for damages to the premises, equipment or furnishings that occur during their use, and for the safekeeping of any private property brought into the library.


What is the phone number for the library?

Assistive listening devices for the deaf or hard of hearing are available at some branches and may also be borrowed from the library’s Access Services branch; call 703-324-8380 or TTY 703-324-8365 to make arrangements. If special accommodations are needed, please call the branch.


What is the library board?

The Library Board of Trustees is the final authority in granting or refusing permission for use of the room. All meetings must be free and open to the public. Non-profit use only; no sales or admission fees unless sponsored by the Library Board of Trustees.


What is the responsibility of a user in a county?

User is responsible for room setup, including arrangement of tables and chairs. Light refreshments may be served. Groups are responsible for supplies and prompt cleanup. The use of alcoholic beverages in county facilities is strictly prohibited except when and where specifically authorized by the county executive.


LeRoy Collins Leon County Main Library

Main Library Program Rooms A and B each have a minimum occupancy of five people and must be booked 24 hours in advance.


Woodville Branch Library

Features include a large floor-to-ceiling window, tables and chairs, and a sink. There is a 42″ wall-mounted smart TV available for use. The room is 15′ wide and 26′ long.


Meeting Rooms at Community Centers

Two branch libraries share buildings with Community Centers. Use of Community Center rooms is scheduled through Leon County Division of Parks and Recreation.

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