How to run a conference workshop


  1. Define the Goals. Every workshop must have a goal. …
  2. Decide Who Will Attend. Knowing who will attend directly relates to your objective. …
  3. Choose the Right Location. If you have 10 attendees, then the conference room down the hall will probably be just fine. …
  4. Create an Agenda. …
  5. Develop a Follow-up Plan. …
How do you conduct a workshop?
  1. Consider your topic. …
  2. Consider your audience. …
  3. Consider the workshop size. …
  4. Consider the time available. …
  5. Vary activities. …
  6. Vary the seriousness of the material. …
  7. Plan a break. …
  8. Participants need time to talk and connect with one another.


How to plan a successful conference or workshop?

The program should include a description of the event, its aims, key speaker information, sessions, their starting times and titles of presentations. You could use your theme to design a logo and brand all your conference materials. You may need to publicize your conference or workshop to alert potential participants or promote your work.

How do you host a workshop with 10 attendees?

3. Choose the Right Location If you have 10 attendees, then the conference room down the hall will probably be just fine. But if you have 50 people, you may have to find an outside location that’s large enough. Think about the logistics and practical details of your workshop when you choose the location.

How do I run a successful workshop?

Before kicking off the first real exercise, it’s good to walk through the agenda together with the participants. Remember to also share the purpose and goal of the workshop, so that they’ll be able to recognize whether or not their discussions throughout the day will help you achieve the shared goal.

How to facilitate a workshop?

Facilitating a workshop unprepared is much like stepping into a puddle in your socks: guaranteed to cause you cold feet and intense regret. That’s why careful preparation is the first step towards facilitating a successful workshop. 1. Get to know the participants


What is the most efficient way to run a workshop?

15 Practical Tips to Run a Great WorkshopStart with the end in mind. … Start communicating clarity on the why, the how, and the what. … Create a collaborative environment. … Make it interactive. … Run exercises in a structured way. … If you want them to learn something… … Manage the team’s energy. … Be in the moment.More items…•

How do you structure a workshop?

How to design a training workshopDraw a workshop planner. … Decide what you want your participants to learn. … Be clear who your audience is. … Bullet point three things they need to know to reach the learning outcomes. … Decide how you want to teach each section. … Add the finer details. … Add timings. … List the materials you’ll need.More items…•

How do you run a team workshop?

Secrets to run a successful workshop with TeamsIt’s not a monologue! Engage the participants during the workshop. … Start early! Share pre-tasks. … Encourage the conversation! … Use Teams channels for organizing sub-groups. … Don’t work on it alone! … Don’t make it too tight! … Secure the success! … Avoid “Can you hear me’s”!

How do I run a project workshop?

How to run a successful planning workshop (even remotely)Step 1: Assign prework. … Step 2: Give context and set ground rules. … Step 3: Give time for personal reflection. … Step 4: Brainstorm objectives. … Step 5: Rank and discuss. … Step 6: Brainstorm metrics and key results. … Step 7: Finalize draft objectives.

How do you facilitate a workshop?

How to facilitate a successful workshop in 18 simple stepsGet to know the participants.Define the purpose.Set a clear goal.Plan for more than just a day.Prepare for the unexpected.Set the scene.Complete a check-in.Go over the ground rules.More items…•

What are the principles of workshop?

Six Principles for Planning and Facilitating a WorkshopDetermine the Goal of Bringing Everyone Together. … Invite People Who Are Essential to Achieve the Purpose. … Hack the Methods or Design Your Own. … Scrutinize the Order of Activities. … Provide Thorough Context for Each Activity. … Synthesize Workshop Outcomes.

What makes a good workshop facilitator?

People remember better if they are actively involved in their own learning, and if the workshop is interesting and dynamic. Facilitating a workshop is about helping your group to share their own experiences. You can also add your own experiences and knowledge, but the key is that everyone is really involved.

How do I become a good workshop manager?

Here are seven things you can do in your daily work that will benefit you, and the workshop, and help make you a natural leader.Get your hands dirty. … Believe in yourself. … Stay focused. … Build a good team around you. … Stay positive. … Delegate. … Communicate effectively.

How do you organize a small workshop?

How to Make Your Small Workshop Feel BiggerPaint your space.Install bright LED shop lights.Make your tools mobile to maximize workshop space.Choose a space-saving workbench.Build a space-saving miter saw stand.Build a space-saving table saw station.Create a plan for dealing with scrap wood.Organize your scrap wood.More items…•

How do I create a workshop design?

Preparing for workshopGet to know your audience. … Plan breaks & draw a schedule skeleton. … Define topics and learning outcomes. … Decide on your activities (Keep participants’ attention) … Create slides and prepare everything you need for the activities. … Decide on the location and room equipment/virtual tools.More items…

What is a conference workshop?

A conference or workshop can be organized to: share research. address a problem. educate people. develop policies. Furthermore, as the conference organizer, you will gain administrative experience, expand your network, and learn new things!

What should a conference program include?

The program should include a description of the event, its aims, key speaker information, sessions, their starting times and titles of presentations. You could use your theme to design a logo and brand all your conference materials.

How to create an agenda for a workshop?

Create an Agenda. Now that you know your primary objective and who will attend, you can start to develop an outline of how you’ll achieve the workshop’s goal. Main points – Create a list of main points to discuss, and then break down each larger point into details that you want to communicate to your audience.

How to find out if a workshop was successful?

The only way to find out if your workshop was a success is to have an effective follow-up plan. Create a questionnaire to give to all participants at the end of the event, and give them plenty of opportunities to share their opinions on how well it went. Although this can be a bit scary, it’s the only way to learn – and improve – for the next time.

What is the goal of a workshop?

The workshop’s goal should be at the center of all your planning. Creative exercises will get everyone relaxed and involved, and don’t forget to follow up afterward: although it can be scary to hear what people really thought of all your hard work, it’s the only way you’ll improve your next event.

How to do group exercises?

Creating group exercises is different for each workshop. Keep these tips in mind: 1 Many people are nervous about speaking in public , or in an unfamiliar group. If you plan group exercises, keep the size of each group small, so people are more comfortable talking and interacting. 2 Mix up different types of people in each group. For example, if several departments participate in your workshop, don’t put members of the same department in their own group. By encouraging people to interact with other departments, they can learn to look at things from different perspectives. 3 Determine how you’ll record the ideas from each group. Will participants shout them out while you write them down? Or will they write down their own ideas and then give them to you? This is a small, but important, detail that’s often overlooked. 4 If you have five or fewer groups, spend time allowing the entire team to evaluate the ideas from each smaller group. This is a great way to narrow down your list of ideas, and let the good ones really shine.

Creative conference workshops & content

Typically, we think of there being conference workshops or content and then a separate set of sessions devoted to conference networking. If you want to think about how to make a conference better, you should focus on these areas.

Conference workshop and content ideas

timely topic – A challenge with having timely topics in conference workshops, breakout sessions, or keynotes is that you need to know what’s timely – 6-12 months ahead if you follow a traditional conference planning timeline. By the time you ask for speaking proposals and book speakers, the topics that were hot may now not be.

What to do after a conference?

It is so important to document and track all the successes you had and any shortcomings that arose during your event. The more you learn, the more you can improve.

How to plan an amazing conference?

To plan and execute an amazing conference or corporate event, you need to first decide specifically what you are trying to accomplish. Ask yourself what type of conference attendee you want to attract, as well as how you can make sure the conference relates to your brand.

What are fixed costs in conference planning?

There are many fixed costs in conference planning that will inevitably make up the most considerable portion of your event budget. These costs are not typically affected by the number of attendees at your event — they are what they are.

What is conference planning?

Conference Planning: A Step-by-Step Checklist for Success. Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, …

How is an event date determined?

Most of the time, an event date is determined by a venue’s availability. However, if the date is more important than the venue, you will need to prioritize finding a venue that accommodates that date. Once you have your venue/location and date set, it’s time to rally the troops to make this event happen.

Why is it important to start a conference planning process in advance?

It is helpful to review your successes and shortcomings from your last conference and use that information to help inform your planning this time around.

Can a conference be without a venue?

There is no conference without a venue and date. So now it’s time to get that all sorted out so you can begin planning your logistics. A great conference needs a great venue. If you are new to organizing conferences, ask other organizers what venues have worked for them for past events.

What are the best activities for a workshop?

The best workshop activities begin with an icebreaker related to the workshop theme followed by your main event and a decompression period. This is also where your competitor research comes in. Take your favorite ideas from related events and put your own spin on them.

What is a workshop?

But according to Merriam-Webster, a workshop is defined as “a usually brief intensive educational program for a relatively small group of people that focuses especially on techniques and skills in a particular field. ”.

Make sure your delivery technology is rock-solid

If there are technical difficulties in an in-person workshop, you can call the AV staff and charm the attendees while the techies fix the problem. That’s not an option from your home office. I’d never want to let down a group of 20 or more people who have all gathered for several hours to hear me.

You need to put extra effort into engaging the audience

This is the biggest challenge. When delivering an in-person workshop, I roam the room. I look out at the audience frequently, ask questions, and interact with individuals. I look for people who may have mentally “checked out” and interact with them to bring them back into the flow.

Use the features of the videoconferencing system to enrich the experience

While you don’t have the full interactive experience of the in-person workshop, systems like Zoom offer other elements that can be quite useful.

Video workshops are the future

The recent virus-prompted move towards more working from home could challenge the world of in-person training. Based on my experience, with proper preparation, a video workshop can work extremely well, duplicating or even exceeding the experience of a workshop in a room full of people.

How to organize a workshop?

1. Get to know the participants. Whether you’re acting as an external consultant or organizing an in-house workshop, the very first thing you should do is to focus on the people. Try to understand who the participants are, what their group dynamic is like, and how you can best match the workshop to their knowledge. 2.

What should participants understand after a workshop?

As a facilitator, you can reach out to the participants and try to gauge whether or not they know what they’re doing next and why they’re doing it . By making sure that every single one of the participants has anchored some personal meaning to the process, you’re likely to see much better results.

What to do after a workshop?

The one last thing that you’ll want to do is to remind everyone what’s expected of them after the workshop. Make sure that all the participants have a clear understanding of their next steps, and that they know how their tasks play into the bigger picture.

What is it like to facilitate a workshop unprepared?

Facilitating a workshop unprepared is much like stepping into a puddle in your socks: guaranteed to cause you cold feet and intense regret. That’s why careful preparation is the first step towards facilitating a successful workshop.

Why do you need to sleep before a workshop?

Now that the preparations are over, it’s time to have some fun. Remember to get a good night’s sleep the night before the workshop because as a facilitator, you’re going to need all the energy and focus you can get.

Who is in charge of documenting the findings of a workshop?

Traditionally, the facilitator would be in charge of documenting the findings from the workshop. However, the problem with this approach is that the ownership of what’s been said and done during the day will move from the group to the facilitator.

Is a workshop a workshop?

After all, a workshop is rarely just a workshop. In fact, it’s often the beginning or an intervention for something that needs to happen in the participants’ day-to-day work. So, make sure to plan not just the workshop but also what will happen before and after it.


Leave a Comment