How to run a digital conference


  1. Define your conference strategy. Start by clearly outlining your target audience. …
  2. Prepare the content. It’s a good idea to pre-record content in the form of well-edited and interesting video clips. …
  3. Decide on a conference-hosting platform. Virtual conference platforms today are robust and competitive. …
  4. Market your conference. The success of any conference, be it offline or online, relies on the strength of the marketing campaign.
  5. Enable attendees to network and interact. Perhaps the most essential component of a conference is ensuring that attendees connect with each other, share contact information and plant seeds for …


Should you hire virtual conference speakers for your webinar?

Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability. When your audience can see the speaker at a virtual event, it makes for a more engaging, more personalized attendee experience.

How do you make digital events successful?

As a keynote speaker who’s headlined both live and virtual conference events for over a decade, here are 7 tips I’ve learned about how to make digital events successful, from large online gatherings to small eLearning sessions: 1. Use video if at all possible.

How to make a virtual conference more interactive?

Even large virtual conferences, however, can be made more interactive simply by using the audience polling features which are available in many online event platforms. Explain to the audience how to submit questions via the platform, and encourage them to do so, be it during a designated Q&A period at the end of the session, or during the program.

How do I host a successful online conference?

In this post, I offer tips for hosting a successful online conference based off of my own experience as well as experience working with a long list of clients that host virtual conferences. So, let’s get started. 1. Add strong context to your content 2. Make it easy for others to market 3. Mix in meaningful social 4. Use at least some live video 5.


How do I host a digital conference?

10 tips for hosting virtual eventsSet clear goals from the start. … Choose the right platform to host your virtual event. … Choose the right time for your event. … Promote your virtual event. … Develop a clear agenda that includes speakers and timeframes. … Include moderators at your event. … Engage your audience. … Prepare to troubleshoot.More items…

How do you run a good virtual conference?

Virtual events take just as much advance planning as a traditional conference. … Time zones still matter – make sure participants aren’t shut out by being in the wrong time zone. … Provide both synchronous and asynchronous content during the virtual event.

How do I start a virtual conference?

How to run a successful virtual meetingCome prepared: familiarize yourself with the meeting agenda beforehand.Introduce participants to one another at the start of the meeting, if they’ve not already met.Make sure you’re in a quiet location with minimal background noise, where possible.More items…•

How do I make an interactive conference online?

9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…

What is the best platform for virtual meetings?

The Best Free Video Conferencing PlatformsZoom.Google Hangouts.Dialpad Meetings.TrueConf Online.Skype.FreeConference.Lifesize Go.Slack Video Calls.More items…

What is the best app for virtual meetings?

The Best Video Meeting Apps for TeamsZoom. Zoom is one of the most popular video conferencing solutions for businesses. … Skype for Business. Microsoft’s popular Skype service is augmented as an enterprise-ready video conferencing tool. … Slack. … BigBlueButton. … BlueJeans. … Whereby. … GoToMeeting. … Cisco WebEx.More items…

What is digital conferencing?

It offers data streams of text-based messages, voice and video chat to be shared simultaneously, across geographically dispersed locations. Applications for web conferencing include meetings, training events, lectures, or presentations from a web-connected computer to other web-connected computers.

How do I make a zoom meeting Interactive?

13 ways to make your Zoom meetings more engaging!Collaborate on an agenda in advance.Add comments and reactions.Only invite whoever really needs to be there.Rotate the role of meeting facilitator.Start with music or a short video!Make time for icebreakers or introductions.Take note of important discussions.More items…•

How do you engage remote meeting participants?

During the remote meetingIntroduce everyone. The video camera doesn’t show every speaker throughout the meeting. … Have small talk before to start. … Remind of the meeting goal. … Give people things to do. … Be courteous to others. … Ask participants to contribute. … Be engaging.

What are two digital tools that are used for communicating virtually?

The Best Virtual Communication Tools for Business in 2021Zoom.Slack.Jell.Microsoft Teams.Twist.

How can I make my conference better?

How conference organizers can create better attendee experiencesClear communication. … Have a Code of Conduct (and train staff on what that means) … Make sure the content suits the expected audience. … Provide a more accessible environment. … Keep all schedules up to date and complete. … Get a good conference app.More items…•

How can I make my conference more engaging?

Try to hold several breakout sessions throughout a presentation to increase virtual engagement activities. Get creative with your meeting engagement ideas by swapping breakout room attendees each time. This allows for more networking among your audience.

How do you make conferences fun?

10 Ways To Make Your Conferences InterestingIce Breaker Sessions. Most attendees feel awkward when they are in a room full of strangers. … Make it Interactive. … Emcee To The Rescue. … Storytelling To Grab Attention. … Breakout Sessions. … Video Montages. … World Cafe Discussions. … Props Over PowerPoint.More items…•


Over the last weeks, we have seen event organisers move their events online. These events were mostly live streams, webinars or even group meetings. But what about the full-fledged conferences? The ones with exhibitor booths, networking areas and breakout sessions.

About the host and speakers

Pavvi comes with over 15 years of experience in event technology sales, training, client support and consultation primarily for clients based in USA, Singapore, Australia and UAE.

About Us is a leading event technology provider and trusted partner for high-profile events. Headquartered in Singapore, we provide the most efficient software services and on-site solutions to our clients worldwide.


Conferences, trade shows, showcases, et al. are different types of events that are staples of a company’s business strategy to position their brands, disseminate knowledge and best practices, create a networking platform for industry experts and senior leaders, engage with customers in a meaningful way, and bring in potential leads.

Why Host a Digital Event

In a post-COVID world, digital events will become the best way to host large crowds, where information, perspectives, and trends can be disseminated in a safe and easy manner, across the globe. Digital events are:

The Value Chain of an In-person Event

To better understand how to run a successful digital event, it is important to study the value chain of a typical event (Figure 1).

The Value Chain of a Digital Event

A typical digital event has fewer constraints than a conventional in-person event because the world is, quite literally, the host’s oyster! Being location-agnostic, digital events open up a plethora of potential relevant audiences from around the world to reach out to.

Digital Event Partner – The Ace in the Hole

Working with a strategic partner to execute events is the ace in the hole that will set apart forward-thinking companies in the cluttered technology ecosystem.


Conducting an event takes a lot of expertise, coordination between the various stakeholders – both internal and external, physical and digital infrastructure capabilities, key speaker connects, access to relevant attendee databases, etc.

2. During the conference

It goes without saying that delivery is the most important part of how to run an engaging virtual conference. But issues and glitches can occur. Don’t panic if these glitches appear, instead try to follow the scripts and work through them with the virtual conference technical team to find a solution.

3. After the conference

Remember to thank the attendees and the people that made the conference possible. You could send a thank you email to all the attendees, in which you can include the links to the resources, feedback form and an attendance certificate.

What is virtual conference?

In many ways a virtual conference can and should mirror what happens at a face-to-face conference. By having elements like keynote presentations, breakouts, and opportunities for networking, you’ll align with learner expectations and increase the chances that they will take a chance on a virtual event.

What is the best way to differentiate your event as a professional effort?

Providing for clear, competent learner support is one of the main ways you can differentiate your event as a professional effort. And, if you want to position it as a premium offering, you definitely need to provide good support.

What are the criticisms of virtual events?

Mix in meaningful social. One of the typical criticisms of virtual events is that you don’t manage to get the same networking and interaction that you do with face-to-face events.

Why are sponsors important?

Finally, a sponsor’s brand can be valuable in helping to bolster your own brand and the credibility of the event which , again, helps to attract attendees.

What do vendors want?

What most vendors want is a well qualified audience – that is a group of people who clearly possess the characteristics of the vendor’s target customers. If you can offer the chance to get in front of such a group, then you can greatly increase the efficiency of the vendor’s sales process – and that is valuable.

Can you skip a face to face conference?

One of the big advantages of a face-to-face conference is that the attendees are essentially “captive.” Yes, they can skip out on sessions if they need to, but the fact that they are physically present greatly increases the chances that they will participate in most of the experience.

Can you work with vendors as sponsors?

Depending on your business, working with vendors as sponsors may not be a part of your current business model. A virtual conference offers a great opportunity to expand into this area.

Why do people attend scientific conferences?

People attend scientific conferences to build their knowledge on a specific topic. Therefore, your content and live streaming sessions should elaborate on the main idea and add value. During live sessions, you should also organise the major discussion points in chronological order for your attendees to follow.

Can you replicate an in person conference?

It can be challenging to replicate an in-person event in a digital environment. There is usually positive energy in a conference hall and the excitement of travelling to a distant venue. However, it does not mean that if you host digital conferences, they will not be memorable. You can enhance the value of the virtual event by giving takeaway material from the sessions. It could be something simple like a written summary of a presentation or a digital copy of the speaker’s book.

How can a virtual conference be interactive?

Even large virtual conferences, however, can be made more interactive simply by using the audience polling features which are available in many online event platforms.

Why are virtual conferences being moved?

While some events have been canceled or postponed, others are being moved to an online, virtual setup in order to safeguard the health of attendees and presenters. Virtual conference events aren’t new (indeed, some very large ones are held each year). However, they are unfamiliar to many meeting planners, and it’s important to understand …

How to hold a virtual audience?

1. Use video if at all possible. Even when delivered by the best speakers, it can be difficult to hold a virtual audience’s attention with a slide-based presentation, alone. Most webinar platforms support videoconferencing, and virtual conference speakers should absolutely make use of that capability. When your audience can see the speaker …

Can a speech be a virtual event?

A speech that works well in a live venue may not translate perfectly to a virtual one. Speakers may not at first realize it, but gestures and other visual cues that they (sometimes unknowingly) use during a live speech won’t work in the virtual event.

How to Make Conferences (Online and In-Person) More Interactive

As mentioned, the success of all events, virtual or in-person, comes from audience engagement, where you give attendees opportunities to interact with each other and connect to your brand. After all, events are meant to spark networking, questions, and learning.

Below Is a List of Our Top 20 Interactive Virtual Conference Ideas To Ensure Your Online, In-Person, or Hybrid Event Is a Success

Your audience likely uses social media, like Facebook and LinkedIn, to engage with their friends, family, and professional network. That’s exactly why this sits at number one on our list of virtual conference ideas.

Which Interactive Conference Ideas Will You Use to Make Audience Engagement a Key Component of Your Virtual or Hybrid Event?

Now that venues are opening back up, you can implement these interactive conference ideas to transform your next event into a truly hybrid experience for your audience.


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