How to run a good conference call

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  1. Know the participants. The first step in making a successful conference call takes place long before anyone dials in. …
  2. Set a goal. Even if the call is held every week to discuss issues like the upcoming Sunday edition, your website’s metrics or a long-term project’s progress, establish a …
  3. Prepare an agenda. …
  4. Start (and end) on time. …
  5. Take roll. …

More items…

6 Ways to Run an Effective Conference Call (That People Actually Want to Be On)
  1. Share an agenda in advance of the call. …
  2. Master the technology. …
  3. Send a notification, call in early and take control right away. …
  4. Set the ground rules. …
  5. If a connection is bad, say something. …
  6. Be respectful of people’s time.
Oct 17, 2019

Full
Answer

How do you set up a telephone conference call?

To create a conference call:

  • Make a call.
  • Press “Add Call,” and select the second recipient. The first recipient will be placed on hold while you connect.
  • Press “Merge Calls” to connect both lines together.
  • Repeat steps two and three to add more participants.

How do you make a conference call?

A conference call to discuss its results will follow at 8:30 … distinguish facts from opinions, and make sure their analysis is clear and in no way misleading or deceptive. To further protect the integrity of our editorial content, we keep a strict …

How to make a conference call from your iPhone?

  • You can place a conference call on your iPhone with up to five total participants.
  • To start a conference call, use the add call button to dial a new participant and tap merge calls.
  • You can drop individual participants by tapping the blue ‘i’ at the top of the screen.

How do you set up a conference call line?

There are three ways to get toll and toll-free service numbers:

  • Use the Microsoft Teams admin center. For some countries/regions, you can get service numbers for your conferencing bridges using the Microsoft Teams admin center. …
  • Port your existing service numbers. …
  • Use a request form for new numbers. …
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Follow These Steps to Boost Your Conference Call Presentation

So, it’s time to start your 100-person conference call when suddenly you freeze up. You mumble a few words and then… silence. No one knows what to do, and the speaker doesn’t begin their presentation. You try to take questions, but you can’t hear anyone…


How to Start a Conference Call

Begin your call on the right foot with an organized, concise opening. Some of our favorite tried-and-true introductions include:


Dig into the Main Presentation

After that, the speaker will delve into whatever topic they have prepared. The key here is to allow the speaker to present their content in a way that the audience finds engaging from a remote setting. A few things to do along the way to engage the audience:


Managing Conference Call Q&A

Many virtual events feature a Question & Answer session to further engage their participants.


Closing the Conference Call Effectively

Once you’ve run through your program and question session, it’s time to wrap up the call in style. Make sure to provide attendees any relevant follow-up information and conclude with a strong call to action if relevant.


How to make a conference call?

1. Control the environment to minimize distractions 1 Find a quiet space to minimize background sounds and distractions. Eliminating disturbances is especially important for the meeting host. For example, a large room could have echoes or a corner near the window could have street noise. 2 Test your conference call technology before you get started to make sure your microphone, speaker, and video are all in working order and at a good volume. 3 Stay on mute when you’re not speaking. Even small sounds like the wind blowing, or a neighbor’s dog barking, can derail a fruitful conversation. 4 Use a headset with noise-canceling microphones to improve audio quality. A hardwired headset will commonly have better quality than Bluetooth. 5 If sharing a small room or office with a colleague, avoid having each person call into the conference call as it could create a distracting feedback noise.


How to start a conference call early?

It’s important for the meeting host to join at least 5 minutes early to kick off a productive discussion. Send out a focused agenda at least 24 hours ahead of the conference call. Consider allowing participants the ability to add questions or feedback before the meeting.


How to minimize background noises in a meeting?

1. Control the environment to minimize distractions. Find a quiet space to minimize background sounds and distractions. Eliminating disturbances is especially important for the meeting host. For example, a large room could have echoes or a corner near the window could have street noise.


Why is it important to have a high quality meeting?

That’s why it’s valuable to have effective technology, prepared meeting hosts, and high levels of participation to help take teamwork to the next level.


How to improve audio quality?

Use a headset with noise-canceling microphones to improve audio quality. A hardwired headset will commonly have better quality than Bluetooth. If sharing a small room or office with a colleague, avoid having each person call into the conference call as it could create a distracting feedback noise. 2.


What to do before a phone call?

Before the call. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected . Technical difficulties during the call can throw off the rhythm of the conversation and waste everyone’s time.


How to start a small talk?

Don’t start unless the key people are there so you don’t have to repeat things. Begin with a summary of the agenda and purpose of the meeting . When appropriate, take time for everyone to make introductions being clear about position and role.


Can you use voice only on a conference call?

Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted. Don’t use a voice-only conference call when having a video call would make presenting your agenda or sharing ideas much easier.


Be on Time and Organized for Starters

Just like any meeting held in person, punctuality is an expectation. Showing up on time or even just a little bit ahead of the scheduled start is considerate in many ways.


Be Prepared

Are you presenting during this conference call? Hosting? Co-hosting? What is the purpose of this sync?


Stick to the Agenda

Sometimes conference calls can lead to lengthy conversations, especially if you’re discussing high-level content, expressing opinions, brainstorming creative objectives, or presenting groundbreaking ideas.


Record the Conference Call

Next meeting, try hitting record to save now and watch later, and you’ll see just how valuable this feature is.


How productive is a conference call?

Depending on how well prepared you are, conference calls— like any other meeting— can be extremely productive . . . or a tremendous waste of time. Some attendees prepare well, arrive early, and know enough etiquette to reduce confusion and boost collaboration. Others see the phone—and particularly the mute button—as a way to hide their …


What are the advantages of a conference call?

One of the advantages of a conference call is that many phone services allow call recording. You can store and save the audio from conference calls for later use, or if someone missed the meeting. This can also help when reviewing decisions and action items. 12.


How to avoid calling from your car?

Select a quiet background. When possible, pick a location without a lot of background noise. Be aware that you may be accustomed to certain background sounds that may distract others, like a noisy air conditioner or fan. Avoid calling from your car when possible.


Why is it so confusing to have too many people on a conference call?

With too many people on an audio call, it can get confusing because you have to distinguish between so many voices. Whomever you choose to invite, make sure they really need to be there. For the rest, you can simply send them notes from the meeting.


What to do as a leader in a meeting?

As the leader, you’ll have your hands full managing speakers and making sure the meeting is running smoothly. Request that someone else take notes so you can send those meeting minutes to everyone after the call.


Can you lead a conference call with audio?

While you could certainly lead a conference call that’s pure ly audio , it can be helpful and more engaging to supplement the call with a screen share. There are many web conferencing apps that allow you to do this.


Can you mute someone on a conferencing app?

Stay muted when you’re not speaking, and ask others to do the same. Depending on your conferencing app, you as the host might be able to mute people as you see fit.


What is conference call?

Conference calls are collaborative, so consider pausing between ideas or topics to give those on the line an opportunity to share their input or ask questions. Aim to keep each topic or point as brief as possible to allow time for others to speak.


How to foster collaboration on a conference call?

Foster collaboration on the conference call by calling on colleagues to share insights. This can help generate more ideas from the team or support coworkers who might be less confident to speak up on their own.


What is the best way to keep static, breathing or background noise to a minimum when you’re not addressing

Using the mute button is the best way to keep static, breathing or background noise to a minimum when you’re not addressing the call. Remind others to use their mute button if noise becomes distracting.


Why do you need video for a conference call?

Enhance an audio conference call with video when possible or when there is value in showing video or visual elements, like for presentations, site visits or a product launch location. Video can lend important body language and give another level of dimension to your meeting.


Why is it important to end a meeting early?

Ending on time or early is respectful and ensures colleagues can return to work or join other meetings as planned. It shows great time management skills, can enhance your reputation and helps ensure future calls are productive.


Why do we need an agenda?

An agenda helps everyone stay on topic and gives an estimated amount of time for each speaker or discussion item. Share the agenda ahead of time and review it as an attendee to prepare for the meeting.


Can you eat food on a conference call?

Eating food is loud on a conference call, and the sounds can be disruptive. Save snacks or drinks for before or after the call—this way you are not chewing when it’s time to share your input.


How to work properly on a conference call?

To work properly, however, everyone needs to practice the same conference call etiquette. Here’s how. 1. Arrive on Time. You may think punctuality isn’t important for a virtual meeting, especially if you’re only one of hundreds or thousands of participants.


When is a conference call necessary?

When an idea is too complex to explain without a thorough conversation or visual presentation, conference calls are a necessity. For 87 percent of businesses, they are the preferred way to communicate with a mobile workforce.


How to treat coworkers during a conference call?

Treat Your Coworkers With Respect. Participants often forget to act with basic manners during a conference call. That means announcing yourself when you join a meeting, thanking the presenter once it’s done, and saying goodbye to your coworkers before you leave. Not all conference calls are the same, however.


Why is video conferencing important?

Video conferencing can help if multiple people need to share physical objects. If your team has new design materials and mockups to review, for example, video may be the best way to do it. Video can also have major drawbacks. Any eye roll, giggle, or other disruptive behavior could be projected on a big screen.


Can you leave your presenters hanging?

Not only will you miss valuable information, you could leave your presenters hanging. It can be intimidating to present to a virtual workforce. Presenters don’t get the same nonverbal responses they get in person. It can be hard to know if their message is landing or if they’ve lost their audience.

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Agenda

  • There are plenty of blog posts about best practices for leading meetings and conference calls. These are the oft-spoken items that should be quite familiar to anyone who has conducted even a cursory Google search on the topic: 1. Create and share the meeting agenda in advance of the call that includes: 1.1. why you are meeting 1.2. who is attending the meeting 1.3. when is the meeti…

See more on mediacurrent.com


Before The Call

  1. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected. Technical difficulties during the call can throw off the rhy…
  2. Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted.
  1. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected. Technical difficulties during the call can throw off the rhy…
  2. Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted.
  3. Don’t use a voice-only conference call when having a video call would make presenting your agenda or sharing ideas much easier.


Starting The Call

  1. Join the call at least a minute or two before the scheduled meeting time.
  2. Share a quick story about the weekend or question that you know will start a conversation while waiting on everyone to join. That way, you’re not all silently sitting there and it starts building a…
  3. Wrap up the small talk quickly as soon as everyone has joined.
  1. Join the call at least a minute or two before the scheduled meeting time.
  2. Share a quick story about the weekend or question that you know will start a conversation while waiting on everyone to join. That way, you’re not all silently sitting there and it starts building a…
  3. Wrap up the small talk quickly as soon as everyone has joined.
  4. Don’t start unless the key people are there so you don’t have to repeat things.


Conducting The Call

  1. Address someone by name if you want them to respond so there aren’t awkward pauses if someone isn’t paying attention or aren’t sure who needs to answer something.
  2. Silently count for 3 seconds before switching topics.
  3. Provide regular time checks so everyone knows when time is getting close.
  4. When not speaking, attendees should mute their phone/mic, especially if they are in a place …
  1. Address someone by name if you want them to respond so there aren’t awkward pauses if someone isn’t paying attention or aren’t sure who needs to answer something.
  2. Silently count for 3 seconds before switching topics.
  3. Provide regular time checks so everyone knows when time is getting close.
  4. When not speaking, attendees should mute their phone/mic, especially if they are in a place where background noise is present or possible. It can be very distracting to suddenly get an earful of ba…


Ending The Call

  1. Provide a meeting recap at the end of the call.
  2. Confirm that everyone is in agreement with next steps, responsibilities, and deadlines.
  3. Silently count 5 seconds when closing the call.

See more on mediacurrent.com

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