How to run a scoutmaster conference

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Allow the Scout and Scoutmaster to share ideas and ask questions of one another. Set goals and outline steps for achieving them. These pointers will help make every Scoutmaster conference a success: Make the conference special. Give the Scout your undivided attention throughout the meeting. Invite the Scout to share in the discussion.

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How to make a Scoutmaster conference a success?

These pointers will help make every Scoutmaster conference a success: 1 Make the conference special. Give the Scout your undivided attention throughout the meeting. 2 Invite the Scout to share in the discussion. 3 Keep the setting relaxed. Don’t sit behind a desk or across a table from the Scout.

How long should a Scout Conferences be?

Conferences for the ranks of Tenderfoot through Life should be 10 to 15 minutes in length. Those for Eagle Scout might be 30 minutes or more. Who Participates in A Scoutmaster’s Conference? A conference should be a private discussion between the Scoutmaster and a Scout, but held in full view of other people.

What can the Scoutmaster do for me?

The Scoutmaster can also encourage a boy’s advancement in Scouting by reviewing with him the requirements for his next rank. The Scoutmaster conference can be used as a counseling tool at any time and for a variety of other reasons. Among its many values, the Scoutmaster conference can accomplish the following goals:

Who organizes a Boy Scout advancement Conference?

If a First Class Scout is continuing his Boy Scout advancement work in Venturing or Sea Scouting, his Advisor or Skipper conducts the conference. If the Scout maintains dual registration, the Scoutmaster and Advisor or Skipper should decide who will oversee his Boy Scout advancement.

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What do you do in a Scoutmaster conference?

During the conference, the two can discuss the Scout’s ambitions and life purpose, set goals for future achievement (both in Scouting and beyond), review the Scout’s participation in the troop and explore his understanding and practice of the ideals of Scouting.


When can you do a Scoutmaster conference?

When should they be held? At any time that’s suitable to the Scoutmaster and Scout, though many units find it makes sense to hold the Scoutmaster conference after other requirements for a rank are met. But again, it’s not required that the conference be the last step before the board of review.


Can a Scoutmaster deny a Scoutmaster conference?

Furthermore, the Guide to Advancement states that Scoutmasters cannot deny meeting with a Scout, thus hindering their advancement: Unit leaders do not have the authority to deny a Scout a conference that is necessary for him to meet the requirements for his rank.


What is a Scoutmaster conference for boy Scouts?

The Scoutmaster conference is a visit between the Scoutmaster and a Scout. Typically it is held after the Scout completes all requirements for a rank, but before the board of review. The Scoutmaster conference determines if the Scout is ready to go before the board.


Who can sit on a board of review?

The unit selects three to six committee members who sit on the board of review, and they must be 21 or older. Typically these are committee members. For the Eagle Scout board of review, the council decides how it’s run.


What is the role of the assistant Scoutmaster?

Assistant Scoutmaster – Senior Assistant Serve as Acting Scoutmaster when the Scoutmaster is absent. Attend Troop meetings; attend Committee meetings; attend Patrol Leader Council (PLC) meetings. Help conduct Scoutmaster Conferences. Help Scoutmaster organize, delegate and coordinate other adult leaders.


What are the 4 steps of Scout advancement?

Four Steps of Scout Advancement (4.2.1.0)Learn.Test.Review.Recognize.


Why do you think a Scoutmaster’s conference is required for advancement in rank?

A Scout taking part in a Scoutmaster conference will be able to determine if he is ready to go before the board of review. The Scoutmaster can also encourage a boy’s advancement in Scouting by reviewing with him the requirements for his next rank.


What is a unit leader conference in Boy Scouts?

The conference is not a retest of the requirements upon which a Scout has been signed off. It is a forum for discussing topics such as ambitions, life purpose, and goals for future achievement, for counseling, and also for obtaining feedback on the unit’s program.


Can you fail a BSA board of review?

Often failure to pass a board of review is not the fault of the Scout but of the review board. In my 36 years of Scouting experience, from Scoutmaster to district committee chairman, I have found that over-testing of the Scout was the cause of 99 percent of the failures to complete a rank.


Why do you think a Scoutmaster’s conference is required for advancement in rank?

A Scout taking part in a Scoutmaster conference will be able to determine if he is ready to go before the board of review. The Scoutmaster can also encourage a boy’s advancement in Scouting by reviewing with him the requirements for his next rank.


What is a unit leader conference in Boy Scouts?

The conference is not a retest of the requirements upon which a Scout has been signed off. It is a forum for discussing topics such as ambitions, life purpose, and goals for future achievement, for counseling, and also for obtaining feedback on the unit’s program.


Basics about the Scoutmaster conference

The Scoutmaster conference requirement was announced in 1963 and became mandatory in 1965. It has been a requirement ever since.


Tips for your next Scoutmaster conference

The best advice might be this line in the Guide to Advancement: The Scoutmaster conference “is a forum for discussing topics such as ambitions, life purpose, and goals for future achievement, for counseling, and also for obtaining feedback on the unit’s program.”


20 questions to consider asking at your next Scoutmaster conference

We asked those who follow Scouting magazine’s Facebook page to share what questions they like asking at a Scoutmaster conference. Here are some of our favorites:


What the Guide to Advancement says

We’ve covered the basics above, but some readers prefer to get their information from the Guide to Advancement itself. This is from section 4.2.3.5 of the Guide.


What is a Scoutmaster conference?

WHAT IS A SCOUTMASTER CONFERENCE? It’s simply a visit between the Scoutmaster and a Scout. (In a Varsity Scout team, the Coach conducts the conference.) During the conference, the two can discuss the Scout’s ambitions and life purpose, set goals for future achievement (both in Scouting and beyond), review the Scout’s participation in the troop and explore his understanding and practice of the ideals of Scouting. The conference also gives the Scoutmaster an opportunity to solicit feedback on the troop program and any challenges the Scout is facing.


Where should the Scout conferences take place?

WHERE SHOULD THESE CONFERENCES TAKE PLACE? They can be conducted at troop meetings, during outdoor activities or in the Scout’s home (provided a parent is also present). Given the relaxed nature of many outings, a campsite can be a good setting. Each conference should be a private discussion between the Scoutmaster and a Scout, but it must be held in full view of other people in accordance with the BSA’s Youth Protection policy.


What happens if a Scout sees different leaders along his trail to Eagle?

Keep in mind, however, that if a Scout sees different leaders along his trail to Eagle, he won’t have the chance to develop a relationship with the Scoutmaster, and the conferences can’t build on what has been discussed previously.


Can I reject a Scout meeting?

CAN I DENY A SCOUT A SCOUTMASTER CONFERENCE IF I FEEL HE’S NOT READY? No. Since the conference is not a test the Scout can fail, there’s nothing he needs to be ready for.


Can I hold a Scout meeting for a Scout who is not announcing?

CAN I HOLD A SCOUTMASTER CONFERENCE FOR A SCOUT WHO IS NOT ADVANCING? Yes. In fact, that would be a good way to find out if the Scout is having problems.


Can a Scout fail a conference?

CAN A SCOUT FAIL A SCOUTMASTER CONFERENCE? No, it is not a test. Note that a Scout must participate or take part in a conference, not pass it.


Does a sprintmaster conference have to be the last step before the board of review?

While it can make sense to hold a conference after other requirements for a rank have been met, the conference doesn’t have to be the last step before the board of review.


What is Scoutmaster conference?

Scoutmaster Conference. a Scout’s growth in his understanding of Scouting’s ideals. how the Scout applies these ideals in his daily life and in the troop. the requirements of the Scout’s next rank so that he can be properly encouraged. In a Scout-run troop, the Scoutmaster does not assert his authority, but guides and counsels every Scout so …


How does the Scout apply these ideals in his daily life and in the troop?

how the Scout applies these ideals in his daily life and in the troop. the requirements of the Scout’s next rank so that he can be properly encouraged. In a Scout-run troop, the Scoutmaster does not assert his authority, but guides and counsels every Scout so the troop can function well and serve the purposes of Scouting .


When can a Scoutmaster conference be scheduled?

It doesn’t have to occur when all the rank requirements are done. It can be scheduled whenever one of the three feels like something needs to be worked out. It can also be done multiple times a rank. It all depends on the situation.


What is a Scoutmaster conference?

Intent: The scoutmaster conference is supposed to be a checkup of how the scout is doing in the patrol, troop, or unit. It’s the “how are things going” or “I noticed… ” type of chit-chat. The requirements have been passed so there shouldn’t be a retest here. In fact, not all the requirements may be done since it could happen at any time.


How to keep troop direction consistent?

Direction: To keep the troop/unit direction consistent, the scoutmaster should do the scoutmaster conference. That is the benefit, privilege and duty of being the scoutmaster. It’s awfully hard to keep a solid direction of the troop focused when other people than the scoutmaster conduct the scoutmaster conferences. It’s nearly impossible to convey the same things in the same way with multiple people leading these meetings. Troops with really big numbers may need to have to delegate this to assistant scoutmasters just out of time concerns. Those scoutmaster delegate (s) should be in absolute lockstep with the scoutmaster in the direction of the troop. There may be times where a scout has a better relationship with an assistant scoutmaster and that’s ok. That assistant scoutmaster and the scoutmaster should confer over it. That doesn’t change the fact that the scoutmaster is the one who has to see how the wind is blowing and a scoutmaster conference is how s/he measures it. I would recommend not to short your scoutmaster by taking that away or diluting it.


What does it mean when a scoutmaster says something funny?

Confidentiality: As a scoutmaster, you may hear some pretty funny stuff coming out of your scout’s mouth! And then you may hear some stuff which could be very personal, private, or scary…basically, content that needs to be followed up with the appropriate people (Youth Protection Training covers this). To the point: if your scout catches you chit-chatting about what was said in the scoutmaster conference then you will surely have some trust issues to mend with that scout.


What should the Scoutmaster do?

Direction: To keep the troop/unit direction consistent, the scoutmaster should do the scoutmaster conference. That is the benefit, privilege and duty of being the scoutmaster. It’s awfully hard to keep a solid direction of the troop focused when other people than the scoutmaster conduct the scoutmaster conferences.


Did my Scoutmaster employ a perfect “by the book” conference?

Did my scoutmaster employ a perfect “by the book” conference? Nope… not by a long shot. But there are a lot of great nuggets to discover by this example. Add some training insights in the mix and you’ve got a recipe for a timeless format for scoutmaster conferences that will work for most young scouts today.


Was my Scoutmaster a good guy?

My scoutmaster was a great guy. He was tired a lot because he would come straight from work, stay with us for a couple hours, and then head home afterwards. When I first met him he appeared gruff, strict, knowledgeable, and no-nonsense. He loved camping. He was a “get it done, boys” kind of leader, setting up his own tent and getting his coffee on the fire. When he said lights out…it was lights out!


How to do a Scoutmaster conference?

The Scoutmaster conference can be used as a counseling tool at any time and for a variety of other reasons. Among its many values, the Scoutmaster conference can accomplish the following goals: 1 Establish trust and understanding between a Scout and Scoutmaster. 2 Reinforce the ideals of Scouting. 3 Allow the Scout and Scoutmaster to share ideas and ask questions of one another. 4 Set goals and outline steps for achieving them.


Where can a Scout conference be held?

Conferences can be conducted during troop meetings, during outdoor activities, or at the Scout’s home.


What should a Scout leader discuss with a merit badge?

Preliminary merit badge discussions can lead to conversations about talents and interests, goal setting, and the concept of “challenge by choice.” The benefi ts can be much like those of a well-done Scoutmaster conference. The discussion a Scout is to have with the unit leader is meant to be a growth-oriented and positive conversation. The unit leader should discuss any concerns related to working on the merit badge and provide appropriate counseling. It is then the Scout’s decision whether or not to proceed with the merit badge. The process is intended to inform the Scout about what he may encounter along the way, and perhaps to give him suggestions on how the work might be approached. It also has the purpose of keeping the unit leader up to date with what the members of the unit are doing.


What are some special goals for Scouting?

Special Scouting goals such as Order of the Arrow membership, attending a jamboree, or working on a camp staff. Conclude each Scoutmaster conference by talking with the Scout about goals he would like to achieve, and help him realize he has the ability to accomplish a great deal. Offer praise for his Scout work.


How long is a tenderfoot conference?

Conferences for the ranks of Tenderfoot through Life should be 10 to 15 minutes in length. Those for Eagle Scout might be 30 minutes or more.


Who is the Scoutmaster of Camp Horseshoe?

Clarke has worked with thousands of Scouts and Scouters as a director at his local Scout Camp (Camp Horseshoe), and as a Scoutmaster for 30 years. He is the recipient of a number of awards recognizing his service to Scouting, including the B.S.A.’s Silver Beaver, District Award of Merit, and is a Vigil Honor member of Octoraro Lodge 22. He is author of the blog and podcast at Scoutmastercg.com, The Scouting Journey, and Thoughts on Scouting . An avid outdoorsman and amateur actor, he lives in Kennett Square, Pennsylvania with his wife Teddi.


Is it necessary to hold a rank after other requirements are met?

While it makes sense to hold one after other requirements for a rank are met, it is not required that it be the last step before the board of review.


Buffalo Skipper

I have some questions about SM Conferences. Our troop is small (but growing). We will be up to about 20 scouts by the end of the crossover season, all but 2 or 3 of whom are fairly active. As such I intend to do all my own SMCs. I do have 2 questions relating to this.


acco40

The Scoutmaster Handbook uses the term “Scoutmaster” very loosely. Sometimes it has the meaning of the Scoutmaster and other times it means the Scoutmaster and the Assistant Scoutmasters.


OldGreyEagle

this is what is stated in the Advancement Committee Guide, Polices and Procedures:


cheffy

Our Troop doubled in size in two years. I learned real quick that as SM I couldn’t do all the SMC’s. I assigned 2 ASM’s to each patrol. Now when the boys need a SMC they go to thier ASM’s. I’ll get a report back from the ASM or many times I’ll sit in. I usually do Satr and up myself.


CNYScouter

Take a look at the Supplemental Training module on Scoutmaster Conferences found at:


Stosh

I concur with the thought that delegating out the SMC is not the best option to follow. With a boy-led program, the SM shouldn’t be so busy so as to not be able to do them. Of course this opens the whole can of worms to just exactly what gets covered in a SMC. Does jaw-jacking around the campfire with a scout about scouting, family, school, etc.


Buffalo Skipper

As always, thanks to the peanut gallery for their frank and open remarks.


What is the purpose of a Scoutmaster conference?

The real purpose of a Scoutmaster Conference is to develop understanding and trust between the Scoutmaster and the Scout as the boy grows and matures in Scouting.


What should a Scoutmaster conference cover?

Yet a Scoutmaster Conference should cover a common set of minimum subjects with a boy as he progresses through ranks, or if he just needs a periodic discussion with a Scoutmaster. The objective of this packet is to provide guidelines to have some consistency between Conferences, and to enhance your counseling skills. You probably use written or mental notes already; the guidelines put them into a standard set of resource notes for you to refer to prior to or during a Conference.

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