How to run a successful conference call

image

7 Things You Need to do to Have a Successful Conference Call

  1. Create a Clear Agenda. Before you even get on the call, identify exactly what you want to accomplish. Create an agenda mapping out each phase of the meeting.
  2. Be On Time. Nothing starts a meeting off poorly like showing up late. Make it a point to be punctual. Sign on early and start the meeting on-time.
  3. Hold the Call in a Quiet Place Where You Can Focus. While mobile devices make it easy to access a conference call anywhere, it doesn’t mean you should. …
  4. Make It a Point to Create Engagement. When conference calls are a one-way street, listeners can often zone out. Keep their minds focused through participation.
  5. Avoid Tangents and Straying from the Topic. While some businesses have trouble creating engagement, others may have a problem with too much engagement.
  6. Make the Meeting Interesting with Visual Aids. It’s easier to focus on a conversation when the eyes have something to focus on. …
  7. Don’t Be Longwinded. This may be the last tip, but it is very crucial. Be mindful of how long your meeting lasts. …
6 Ways to Run an Effective Conference Call (That People Actually Want to Be On)
  1. Share an agenda in advance of the call. …
  2. Master the technology. …
  3. Send a notification, call in early and take control right away. …
  4. Set the ground rules. …
  5. If a connection is bad, say something. …
  6. Be respectful of people’s time.
Oct 17, 2019

How to make a conference call from your iPhone?

  • You can place a conference call on your iPhone with up to five total participants.
  • To start a conference call, use the add call button to dial a new participant and tap merge calls.
  • You can drop individual participants by tapping the blue ‘i’ at the top of the screen.

How to set up conference call?

Some of the steps you’re going to take to get there include:

  • Create an account
  • Activate and set up your account
  • Schedule your conference call
  • Set up the conference call
  • Start and hold the conference call

How to dial into a conference call?

To make a three-way call from your Android smartphone:

  • Dial the first call, and wait for the recipient to pick up. …
  • Tap the Add Call button.
  • Dial the second number.
  • Touch the Merge or Merge Call button.
  • Repeat steps 2 and 3 to add more callers to the conference.
  • If you want to disconnect just one of callers, press the Manage button.
  • To end the call completely, use the End Call button.

What is the best free conference calling service?

What Is The Best Conference Call Service – The Best Apps Compared

  • Skype. Skype is a web-based communications tool that offers instant messaging, group video conferencing, video chat, document and image sharing, screen sharing, and group chat.
  • Microsoft® Teams. …
  • UberConference. …
  • Zoom. …
  • Vast Conference. …
  • FreeConferenceCall. …
  • RingCentral. …
image


How can I make my conference call more productive?

14 Actionable Conference Call Tips to Boost CollaborationStick to agenda.Announce yourself when you join.Take meeting notes.Use visual aids when necessary.Record the conference call.


What do you say when you start a conference call?

Opening the meeting – What do you say to start a conference call?Hello, everyone. Allow me to make a roll call before we start.Hi, everyone. … Now that we’re all here, I think we can start.I think everyone’s connected now. … I would like to welcome everybody here today.


How do you lead a conference call example?

The best conference call script structureA concise opening and brief introduction of yourself (the speaker)The reason(s) for the conference call, covered briefly.Some background information about the conference call.The main presentation.Some time for discussion (if necessary)A Q&A session.The closing remarks.


What should you not do on a conference call?

Don’t Multitask Good conference call etiquette means contributing to the conversation and being attentive to others. Being distracted during a conference call can: Make you miss important information. Slow down the meeting by making people repeat things.


How do you start a positive meeting?

Here are some best practices for starting your next meeting:Make the purpose of the meeting clear. … Be specific about the purpose of each agenda item. … Ask people to filter their contributions. … Reiterate any important ground rules. … Head off passive-aggressive behavior. … Decide whether to roundtable.


How do you greet everyone in a conference call?

Welcoming participantsHi … (name) you’re the first one to dial in so let’s wait for the others.Hello. This is … Peter from Hamburg.Good morning Peter. Thank you for joining us today.Hello, who has just joined the call?… (name) is also on the line.I just wanted to let you know that …


How do you start an introduction on a conference call?

1. Introduction. To start, make sure to introduce yourself and anyone you’re calling in with. Also, introduce participants that are not in your office if they’re unfamiliar to the group.


What is the best way to conduct a conference call effectively in 6 simple points?

6 Ways to Run an Effective Conference Call (That People Actually Want to Be On)Share an agenda in advance of the call. … Master the technology. … Send a notification, call in early and take control right away. … Set the ground rules. … If a connection is bad, say something. … Be respectful of people’s time.


How do you start an introduction on a conference call?

1. Introduction. To start, make sure to introduce yourself and anyone you’re calling in with. Also, introduce participants that are not in your office if they’re unfamiliar to the group.


How do you introduce a call?

Introduce yourself Say “Hello, this is (name)” to let people know who you are. If you answer the phone and the caller doesn’t give his name, you can say “May I ask who’s calling, please?”. Practise saying these simple phrases to help yourself feel confident at the start of any telephone conversation.


How do you write an intro for a call?

The following is a three-step introduction you can use for any outgoing call:Introduce yourself and the company you work for (slowly and clearly – remember to breathe!) and make sure you’ve got the right person.State your benefit statement – your reason for calling that translates to a benefit to the client.More items…


How do you start a call?

Starting a CallWhen the person you are calling is someone you know well, start by saying “Hello!” Use his/her first name, give your own first name, where you are calling from and ask how the other person is:Hello, Paul! … When the relationship with your business contact is more formal, then you could start like this:More items…


Follow These Steps to Boost Your Conference Call Presentation

So, it’s time to start your 100-person conference call when suddenly you freeze up. You mumble a few words and then… silence. No one knows what to do, and the speaker doesn’t begin their presentation. You try to take questions, but you can’t hear anyone…


How to Start a Conference Call

Begin your call on the right foot with an organized, concise opening. Some of our favorite tried-and-true introductions include:


Dig into the Main Presentation

After that, the speaker will delve into whatever topic they have prepared. The key here is to allow the speaker to present their content in a way that the audience finds engaging from a remote setting. A few things to do along the way to engage the audience:


Managing Conference Call Q&A

Many virtual events feature a Question & Answer session to further engage their participants.


Closing the Conference Call Effectively

Once you’ve run through your program and question session, it’s time to wrap up the call in style. Make sure to provide attendees any relevant follow-up information and conclude with a strong call to action if relevant.


What to do before a phone call?

Before the call. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected . Technical difficulties during the call can throw off the rhythm of the conversation and waste everyone’s time.


How to start a small talk?

Don’t start unless the key people are there so you don’t have to repeat things. Begin with a summary of the agenda and purpose of the meeting . When appropriate, take time for everyone to make introductions being clear about position and role.


Can you use voice only on a conference call?

Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted. Don’t use a voice-only conference call when having a video call would make presenting your agenda or sharing ideas much easier.


How to conduct a successful conference call?

Conducting a successful conference call where in a person holding the main call starts the call and keep adding other participants to it and discuss certain agenda for such conference call. And to hold such conference in a successful manner, a person needs to follow certain steps and they are as follows. 1.


How to do a conference call?

1. First, start with dialing a number: Once a person starts the conference call he/she should aware of all the technical terms of the telephone. He/she should start with dialing the number and also have to let the other person who involved in the phone know that he/she is going for conference calls. 2.


What does it mean to introduce yourself in a conference call?

While conducting the meeting of any form, a person starts with the introduction of oneself. And even in a conference call a person holding the phone or a person going to start the call needs to introduce oneself to the other participants.


Why is a conference call agenda important?

Agenda of the conference call: Every conference call is held in a professional and important way to reach all the participants of the call. A proper agenda for such conference is a very vital because a conference call can be held only with the valid reason. It is a very convenient way of attending the meeting.


What does tapping on merge call do?

By tapping on merge calls option, a person hosting the meeting will get connected with other participants of the conference call. This will help a host to be aware of all the new things of the digital world.


What does it mean when you lose your attention during a conference call?

During the conference call, it is possible that a person hosting the conference call may start feeling that he/she is losing the participants’ attention, but if that happens then it is a very downward thing for the hosting person. This means that he/she is not being very interesting during the conference call. This may be a failure of the person who hosted the conference call that he/she was not able to hold the attention of the participants.


What can a person holding a conference call do?

This can be helpful for those who want to understand new elements added in the conference call. He/ she can access certain applications in the middle of the conference call and this will be kept to oneself without letting others know about it.

image


Agenda

  • There are plenty of blog posts about best practices for leading meetings and conference calls. These are the oft-spoken items that should be quite familiar to anyone who has conducted even a cursory Google search on the topic: 1. Create and share the meeting agenda in advance of the call that includes: 1.1. why you are meeting 1.2. who is attending the meeting 1.3. when is the meeti…

See more on mediacurrent.com


Before The Call

  1. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected. Technical difficulties during the call can throw off the rhy…
  2. Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted.
  1. If calling from something other than a phone such as a computer, test the equipment beforehand to verify that it is working as expected. Technical difficulties during the call can throw off the rhy…
  2. Before starting the call, always make sure you understand what buttons, both physical and on the computer, control whether you are muted.
  3. Don’t use a voice-only conference call when having a video call would make presenting your agenda or sharing ideas much easier.


Starting The Call

  1. Join the call at least a minute or two before the scheduled meeting time.
  2. Share a quick story about the weekend or question that you know will start a conversation while waiting on everyone to join. That way, you’re not all silently sitting there and it starts building a…
  3. Wrap up the small talk quickly as soon as everyone has joined.
  1. Join the call at least a minute or two before the scheduled meeting time.
  2. Share a quick story about the weekend or question that you know will start a conversation while waiting on everyone to join. That way, you’re not all silently sitting there and it starts building a…
  3. Wrap up the small talk quickly as soon as everyone has joined.
  4. Don’t start unless the key people are there so you don’t have to repeat things.


Conducting The Call

  1. Address someone by name if you want them to respond so there aren’t awkward pauses if someone isn’t paying attention or aren’t sure who needs to answer something.
  2. Silently count for 3 seconds before switching topics.
  3. Provide regular time checks so everyone knows when time is getting close.
  4. When not speaking, attendees should mute their phone/mic, especially if they are in a place …
  1. Address someone by name if you want them to respond so there aren’t awkward pauses if someone isn’t paying attention or aren’t sure who needs to answer something.
  2. Silently count for 3 seconds before switching topics.
  3. Provide regular time checks so everyone knows when time is getting close.
  4. When not speaking, attendees should mute their phone/mic, especially if they are in a place where background noise is present or possible. It can be very distracting to suddenly get an earful of ba…


Ending The Call

  1. Provide a meeting recap at the end of the call.
  2. Confirm that everyone is in agreement with next steps, responsibilities, and deadlines.
  3. Silently count 5 seconds when closing the call.

See more on mediacurrent.com

Leave a Comment