How to run an invited conference


During the conference you can find people in the address book and invite them by double clicking their names. Alternatively, you can right click their name in the address book and invite them to the conference from the context menu. If the user accepts your invitation they will be added to the conference.


How do you run a successful conference?

How to Run an Effective Conference: The 7 Steps You Need to Follow 1. Work out the key details in advance. 2. Determine what your value proposition is. 3. Choose the perfect venue. 4. Decide the best time to hold your event. 5. Set your budget. 6. Choose your speakers carefully. 7. Find attendees on Facebook. Final thoughts

How do you invite well-known consultants to your conference?

Inviting well-known consultants to speak is child’s play. Conference planners should constantly seek new talent and new ideas. Even more, they should strive to create an environment in which speakers actually want to sit and listen to other speakers, thus further improving the editorial flow and the conscious interplay of related ideas.

How do I gather input from conference attendees?

The easiest way to gather input is to email everyone a link to an online survey. Keep it relatively short and focus on a few main themes: What did they like the most about the conference? How would they rate the different elements (presentations, refreshments, accommodation, etc.)?

What do you need to host a virtual conference?

You’ll need projection screens, microphones, plenty of charging spots for participants, and—of course—solid WiFi access. When negotiating with potential venues, try to arrange for early access to the place so that you can do a “dry run” or a walkthrough with your team prior to the conference.


How do you run a successful conference?

How to Run an Effective Conference: The 7 Steps You Need to…Work out the key details in advance. … Determine what your value proposition is. … Choose the perfect venue. … Decide the best time to hold your event. … Set your budget. … Choose your speakers carefully. … Find attendees on Facebook.

How do you conduct a conference?

How to Organise a Conference: Step-By-Step GuideStep 1: Decide on a theme. … Step 2: Assemble your A-team. … Step 3: Prepare a budget & business plan. … Step 4: Find sponsors & grants [optional] … Step 5: Settle on a date. … Step 6: Book the venue. … Step 7: Arrange catering & other vendors [optional] … Step 8: Line up your speakers.More items…

How do you start a conference conversation?

8 Tips to Start Speaking at Events and ConferencesUnderstand the Event Audience. Before you even submit to speak or accept a request, be sure to understand the event audience. … Let Event Organizers Know Early. … Don’t Sell Your Product. … Do Sell Yourself. … Know Your Worth. … Set Yourself Apart. … Engage the Audience. … Publish Your Work.

How do you organize a conference checklist?

The Conference Planning ChecklistStep 1 – Settle on a theme.Step 2 – Design the delegate journey.Step 3 – Identify your team and set roles.Step 4 – Settle on a date, venue and budget.Step 5 – Book the right venue.Step 6 – Select the right conference technology.Step 7 – Arrange people and services.Step 8 – Book speakers.More items…•

What should be on a conference checklist?

GeneralDetermine conference name and main topics.Determine the location.Set the conference time-scopes (dates)Set the daily start and end times.Create preliminary budget.

What is the difference between a conference and a meeting?

While a meeting is less formal, it is important for a conference to be more formal. This is because a conference is on a larger scale and pre-planned to allow the maximum number of people to attend. The reason for this is usually that a conference is based around a specific subject.

How do you introduce yourself?

Self Introduction in InterviewDress Appropriately. … Prepare what to say. … Begin by Greeting the Interviewer. … Include your Educational Qualifications. … Elaborate on Professional Experience (if any) … Mention your Hobbies and Interests. … Be Prepared for Follow Up Questions. … Sample 1.More items…

What do you say in a conference call?

Welcoming participantsHi … (name) you’re the first one to dial in so let’s wait for the others.Hello. This is … Peter from Hamburg.Good morning Peter. Thank you for joining us today.Hello, who has just joined the call?… (name) is also on the line.I just wanted to let you know that …

What do you discuss in a conference?

14 One on One Meeting Topics You Should Be Discussing With EmployeesYear-end performance review.Performance improvement.Goal setting.Feedback and recognition.Career growth and development.Compensation and benefits.Onboarding.Resources, work environment, and productivity.More items…•

How do you plan a large conference?

TOP 10 TIPS FOR PLANNING A LARGE CONFERENCE. Planning a conference is a big undertaking. … Tip # 1: Set your conference objectives. … Tip #2: Create a budget. … Tip #3: Set the date. … Tip #4: Choose a geographic location. … Tip #5: Determine the right venue. … Tip #6: Secure a keynote speaker. … Tip #7: Create the agenda.More items…

How do you plan a one day conference?

last 6 months in the planning conference pathSetup Summit organizing Committee.Find Sponsors.Lock the Venue and Date.Launch a website for the event.Create pages for the speakers, theme, Venue.Then promote your event.

How do you start an introduction for a meeting?

WelcomeWell, since everyone is here, we should get started.Hello, everyone. Thank you for coming today.I think we’ll begin now. First I’d like to welcome you all.Thank you all for coming at such short notice.I really appreciate you all for attending today.We have a lot to cover today, so we really should begin.

How do you start an online conference conversation?

Tips On How To Communicate Effectively During An Online MeetingIntroduce yourself. … Remember the name of the participants. … Maintain a professional demeanor. … Respond promptly and appropriately. … Stay on the topic and avoid irrelevant comments. … Keep your responses concise and be aware of how long you talk.More items…•

How do you start an introduction to a chat?

How to start a conversationAsk a question. One effective tactic to start a conversation is asking a question to the person you want to speak to. … Give a compliment. … Talk about an event or situation. … Ask an opinion. … Offer help. … Ask for help. … Ask open-ended questions. … Share an interesting fact.More items…•

How to promote conference offline?

Promoting your conference offline? You want to make a high-quality booklet with the conference agenda and a visible link to your website or the ticketing site.

When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.

Why do you need a speaker lineup?

Your speakers are the stars of your conference. You want a solid lineup in order to attract attendees and guarantee a professional experience .

What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.

What is the main objective of a conference?

Remember that the conference’s main objective is to inspire people and expand their horizons. You can’t do that without an understanding of your attendees.

How long does a conference last?

You also need to find out how long the conference will last. Industry consensus suggests that a conference with around 300 participants calls for two full days. Larger, more in-depth conferences may stretch for even longer.

What is the best theme for a conference?

The best themes are catchy, relatable, and trigger an emotional response. You want the conference to inspire and stimulate conversation. Your theme has to enable that.

How to be asked to be a speaker at a conference?

A great way to be asked to be a speaker at a conference is to be a BIG supporter of the ones you love on social media. Share photos to LinkedIn. Live tweet the conference when you attend.

Why is attending conferences important?

Attending conferences is a great way to grow your career . You meet other people who are also #TryingToGetSomewhere, who are networking and expending resources to improve their life/career.

What is the goal of speaking at conferences?

When you first start speaking at conferences, your goal is to break even in costs. You probably aren’t making money through speaker fees.

How to know when to charge fees?

Generally, the best way to know to start charging fees is when conferences reach out to YOU to ask you to speak. They see your value or ROI, and they want you to come speak. Your seen as someone who is a thought leader, and your speaking at the conference will get others to attend.

How to invite people to a conference?

In the client application. During the conference you can find people in the address book and invite them by double clicking their names. Alternatively, you can right click their name in the address book and invite them to the conference from the context menu. If the user accepts your invitation they will be added to the conference.

Can you escalate a video call to a conference?

If the user accepts your invitation they will be added to the conference. TrueConf also allows you to instantly escalate any video call to a group conference. During the video call, double-click a contact in your address book to automatically transform your meeting into a group conference.

How to run a conference?

Be careful not to have the whole conference run on the shoulders of too few people. Structure a leadership team into subject groups where 1–2 people take responsibility and lead a team for each. Speaker curation, speaker hospitality, sponsorships, design, budget, volunteers, content, PR/social, production, ticketing, legal and more all need the full attention of someone. Subject teams meet as necessary and the entire group should share progress together regularly.

What is the best venue for a conference?

The venue has a huge effect on the psychology and feel of an event, so avoid chain hotels and large conference centres in favour or more interesting and characterful options. Cultural venues are often a good bet here.

What is tribal community event?

They primary purpose is to bring together people who share a common bond over the work they do. In many cases, the attendees don’t meet anyone else that does what they do except at a conference like this.

How many types of events are there?

Jared Spool suggests that there are five types of events. The type you’re creating will play a huge role in determining the program, choosing the venue, and setting the ticket price, among other things:

What is conference program?

A conference program isn’t just a bunch of talks. It must also connect them, and sequence them so they build upon each other and create the momentum that drives the event forward.

What counts as a design conference?

As a design conference, make sure the obvious creative things are well done: branding, badges, schedules, posters, in-house projections, etc. UX professionals are overly critical of such things, they will talk about them during the event, and even if you have an amazingly curated lineup, failure to address those ‘little details’ will skew the people’s perception of the event.

What are some examples of practitioner conferences?

Most practitioner conferences are educational. Academic events: These are conferences aimed at getting publishing credits. Examples are CHI, UIST, and SIGGRAPH. Submissions need to be peer reviewed and published in a volume for the authors to get the credit they need to complete their degrees.

What is an unconference?

What is an Un-conference. An un-conference is any event where the agenda is set by those who attend. The rules of an un-conference are simple: In less flowery language this just means ditch expectation and don’t try to control the experience.

What is the role of a facilitator in an unconference?

Facilitator on the day of the event. It is essential to have one strong facilitator overseeing each un-conference, to welcome attendees and provide context for the event.

What is organizing events?

Organizing events is a community effort, especially events as open to interpretation as an un-conference. I first sat down with a small group interested in Responsive Org events in 2015. Of that initial group Steve Hopkins was a founding member of the Responsive Org movement, Dori Rutkevitz was an active organizer in the related Reinventing Organizations community, and all of us were enthusiastic to learn more. Steve’s initial proposal to organize an un-conference was met with enthusiastic support by everyone at the table, followed promptly by “What’s an Un-conference?”

What does it mean when a leader shares a topic?

Leaders share a theme or question they would like to discuss and post it in a time slot. If you post a topic, it is your responsibility to turn up to that session and introduce your topic or question. If you are not hosting a session, you are free to attend whichever of the sessions you are interested in.

Is it helpful to have an extended network to help with recruiting?

In my experience, it is helpful to have an extended network to help with recruiting, not just a single person. All other logistics can be handled by a single person.

How to get yourself invited to meetings?

How to Get Yourself Invited to Important Meetings. Secure your seat at the table. Summary. In a work culture with too many meetings, we often look for tactics to get out of them. But sometimes you need to get into a meeting, perhaps because the decisions made in the meeting will have implications for you or your team, or maybe because you feel…

How to make yourself useful in a meeting?

Make yourself useful. Share relevant information with the meeting organizer and offer your assistance. For example, you can say, “Céline, I know that you have an upcoming meeting to discuss the new account strategy. I thought you’d find this information useful. If it would be helpful, I’d be happy to come to the meeting to discuss the implications with the group.”

Why was Mark’s boss leading meetings?

Mark’s boss was leading meetings to discuss restructuring the research business, and hadn’t been including Mark on the invites. Mark felt that he not only should be invited but should be leading the meetings. He wondered whether his voice was appreciated.

Why did Mark feel frustrated when he led the meetings?

When Mark finally mustered the courage to inquire about the situation, he learned that his boss felt frustrated that he had to lead the meetings, which he was doing only because he felt Mark wasn’t stepping up with ideas and a process for moving the restructuring forward.

How to get your coworkers to know you?

Start by asking yourself whether you are spending enough time developing strong relationships with your coworkers. Getting to know your colleagues increases the chances that they’ll be more aware of your work and the value you might bring to their meetings.

What to do if you are targeting a specific meeting?

If there’s a specific meeting you’re targeting, make clear to your manager that you’re interested in joining and ask for advice on what you can do to be included.

What to do if you’ve been left out of a meeting?

If you’ve been left out of a meeting, consider asking your peers for feedback on your style and making the necessary shifts so that others can appreciate what you bring. Karen worked on listening actively and made a point of proposing a solution — not just naming the problem — whenever she identified a compliance issue. These changes made her a better business partner to her marketing peers and helped her get back on the invite list for those meetings.

What is an unconference?

The unconference (also called anti-conference) is an event trend that’s become rather common in the last decade. Considered to be the antithesis of the traditional conference, it’s an informal meeting of peers to facilitate learning. Staying true to its name, the unconference does away with the usual elements of a conference like agendas and lectures. Instead, it uses small discussion groups where all attendees are given an opportunity to choose the topics they want to discuss. The idea here is that “ the sum of the expertise of the people in the audience is greater than the sum of the expertise of the people on stage. ” (Dave Winer, The Geeks Guide to Unconferences ).

Why are unconferences good?

As unconferences have no predetermined topics to discuss, they are a good place to go into depth about topics the audience is interested in, however niche they may be, as long as there are people who have some knowledge about them. This is another reason for you to make sure you bring in a good crowd.

What is the two foot rule in an unconference?

According to the two-feet law, “ If at any time you find yourself in any situation where you are neither learning nor contributing, use your two feet and go someplace else. ” Your unconference should encourage people to move on from a session that’s of no value to them.


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