How to set up a conference call in microsoft teams


Microsoft Teams Meeting Make it Channel Meeting

  1. Select New meeting .
  2. Type the name of a channel where it says Add channel (under the time and date fields).

Setting Up a Conference Call with Microsoft Teams
  1. In Microsoft Teams click on Calendar.
  2. Click on ‘New Meeting’ on the top right of your window.
  3. Fill out the meeting details. …
  4. Double check if you have all necessary and correct information and click send!


How to set up meeting in Microsoft Teams?

Then follow these steps:

  • Open your Outlook desktop client.
  • On the calendar, select the time when you want to schedule the meeting.
  • When the new appointment window opens, click on “Teams Meeting” from the toolbar on top of the window.
  • Add all the meeting details, including name, attendees, or change the time if necessary.

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How to turn on PSTN conferencing in Microsoft Teams?

To connect Teams Phone to the PSTN, you can choose from the following options:

  • Calling Plan. An all-in-the-cloud solution with Microsoft as your PSTN carrier.
  • Operator Connect, which is currently available only in public preview. …
  • Direct Routing, which enables you to use your own PSTN carrier by connecting your Session Border Controller (s) (SBC) to Teams Phone.

How to add phone number to Microsoft Teams meeting?

Setting phone numbers on invites in Microsoft Teams

  • You can use Teams administrator roles for managing Teams.
  • Sign in to the Microsoft Teams admin center
  • Choose Users in the left navigation
  • Chose the user name on the list of the available users
  • Select Edit, which is next to Audio Conferencing

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How to create meeting link in Microsoft Teams?

Create a link. If you’re a team owner, go to your team listed on the left side of the app. Select More options > Get link to team. Choose Copy and then send the link to the person you want to invite to your team. That person can then paste the link into any browser to join your team.


How do I set up a conference call in Teams?

To start a conference call, open Teams and go to Calls. Click the + at the top right, and search for those you wish to call. Once you have selected everyone, click Call. To add additional callers mid-call, click the plus at the top right, search for the person who you would like to add and click Add.

How do you set up a conference call in Microsoft teams with external users?

From the Teams app, select the Calendar tab on the left.Click the New Meeting button in the top right of the screen.Fill in the meeting details such as title, time, description.To add external users to the meeting, type their full email address in the attendees box and press enter.More items…

Can you do a conference call on Microsoft teams?

Microsoft Teams includes the audio conferencing feature for just this situation! People can call in to Teams meetings using a phone, instead of using the Teams app on a mobile device or PC. You only need to set up Audio Conferencing for people who plan to schedule or lead meetings.

How do I schedule a Microsoft team video call?

Instructions for scheduling a Video Meeting in Microsoft Teams.Log into Microsoft Teams using your MSU NetID and Password if you have not already done so.Select the Calendar Icon. … Select New Meeting.Enter the appropriate Meeting Information including users, date, time, etc. … Select Send.More items…•

Can someone without Teams join a Teams meeting?

You can join a Teams meeting anytime, from any device, whether or not you have a Teams account. If you don’t have an account, follow these steps to join as a guest. Note: Some meetings don’t allow people to join as guests.

How do you do a 3 way call on MS Teams?

Place a call on hold on one device and pick it up from another.When you’re on a call with your first device, select More actions (…) > … On a second device, such as a mobile phone, go to the Teams app and select Calls.Tap Make a call > Parked calls.Enter the unique code and tap Pick up.More items…

How do you call multiple people on a team?

How to start a group video call in Microsoft TeamsGo to your chat list, and click New chat to start a new conversation.Type the name or names into the To field at the top of your new chat.Then click Video call or Audio call to start a call.

Invite people outside your organization

Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them.

Make it a channel meeting

When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel.

Schedule meetings in a channel calendar

If you’re unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams. Once that’s done, you have a few ways to add events to the shared calendar.

Right-click for more options

Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants.

How to assign a conference bridge to a phone number?

To assign the conference bridge to a number you already own, first select the phone number. Then, click Edit and change the assignment to ‘Dedicated Conference Bridge’. If the number has not yet been assigned, assign the number as a conference bridge from the drop-down menu.

Can you dial a conference bridge number?

Toll-free Numbers cannot be set as default conference bridge numbers. Nor can they be dialled by users outside of your country. Since there are other restrictions on Toll-free Numbers too, we recommend using Toll Numbers for your conference bridges as standard.

What is audio conference?

Audio Conferencing provides organizations with additional entry points to any meeting (ad hoc or scheduled) by allowing meeting participants to join via public switched telephone network (PSTN) by dialing in using a traditional land line, private branch exchange (PBX), or mobile phone.

Why use activity reports in teams?

Your organization can use the activity reports to decide where to prioritize training and communication efforts.

Why is it important to understand the overall health of the teams service?

It’s important that you understand the overall health of the Teams service so that you can proactively alert others in your organization of any event that affects the service. The Operate my service articles provide in-depth guidance for service operations.

What is a meeting policy?

Meeting policies. Meeting policies are used to control what features are available to users when they join Teams meetings. You can use the default policy or create one or more custom meeting policies for people that host meetings in your organization. To learn more, see the Meetings in Microsoft Team tutorial.


Go to in a web browser. You can use any web browser to access your team and set up a conference call.

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About This Article

This article was written by Darlene Antonelli, MA. Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field.

How to Get Started with Audio Conferencing in Microsoft Teams

If your meeting is going to be audio-only, you can improve quality for those with limited internet access by setting up an audio conference. These audio conferences aren’t part of the free Teams package. You can use this Microsoft page to see the rates for your country through either a subscription or pay-per-minute plan.

How to Set Up Audio Conferences in Microsoft Teams

Once your Microsoft licenses are in order, you can set up your audio conferencing phone number through the Microsoft Teams Admin Center. Open the “Voice” drop-down menu on the left, then select “Phone Numbers.”

How to call everyone in a group chat?

From the top of your chat, tap to start either a Video or Audio call. If you start the call from a group chat, you will be asked to confirm that you want to call everyone in the group. You can have up to 20 participants on the same call from your group chat. If you’d like more participants, create an instant meeting.

How to call someone on iPhone?

To start a call: 1 From the Chat tab, select the chat with the person you want to call. If you’re not currently in a chat with someone, you’ll need to start a chat to call them. 2 From the top of your chat, tap to start either a Video or Audio call. If you start the call from a group chat, you will be asked to confirm that you want to call everyone in the group.

How many people can you have on a group chat?

Go to your chat during the call. You can have up to 20 participants on the same call from your group chat. If you’d like more participants, create an instant meeting.


Setting Up A Dedicated Conference Bridge

  • Assigning a Number to a Conference Bridge
    1) Head to the Teams Admin Center at 2) You’ll need a dedicated phone number to which you’ll be assigning the Teams conference bridge. Find your existing phone numbers, or add new ones, from Voice → Phone Numbers. Existing phone number: 1. To assign …
  • Aside: Toll and Toll-Free Numbers
    A Toll-free Number will forward the call charges to the host of the call. A Toll Number charges the dialling party. Most of the numbers you call every day are Toll Numbers. Toll-free Numbers cannot be set as default conference bridge numbers. Nor can they be dialled by users outside of your c…

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Inviting External Users to Conference Calls

  • Unless you purchased your Audio Conferencing license as part of Microsoft Business Voice, you won’t be able to invite external users to your conference calls. By ‘external users’, we mean anyone that is not a part of your Organisation in Teams. If this is something your business needs to do, you will need to connect Teams to the PSTN via Microsoft Phone System or a Direct Routing sol…

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Alternate Methods For Teams Conference Calls

  • There are a couple of other methods for making a conference call in Microsoft Teams. You can begin one in an ad-hoc fashion by inviting users to join your ongoing calls. Or, you can invite users to a scheduled meeting. All users will then call into a shared conference bridge phone number. Shared conference bridge numbers are available by country or region and are available without h…

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