How to successfully attend a conference

image

A great way to maximize your conference experience is to participate in some way—like being a presenter, session facilitator, or committee volunteer. (When you see the initial posting for the conference, check out if there are these options available, or email the conference organizer directly to ask.)

10 Ways to Make the Most Out of a Conference
  1. Gain Visibility. …
  2. Build Stronger Relationships. …
  3. Get Briefed. …
  4. Choose the Right Sessions. …
  5. Remember What You Learn. …
  6. Connect With the Speakers. …
  7. Schmooze at the Social Events. …
  8. Put Away the Smartphone.
Jun 19, 2020

Full
Answer

How can I make the most of my next conference?

From prepping beforehand to having a great time while you’re there, here’s what you need to know to make the most of your next conference. 1. Gain Visibility A great way to maximize your conference experience is to participate in some way—like being a presenter, session facilitator, or committee volunteer.

How do you plan a successful conference schedule?

So when you’re plotting your schedule, take a look at the conference as a whole. Look at all the sessions and events you’re interested in, then make sure you’re getting to attend a range of topics, skill-building sessions, and social events, and still allowing for some down time.

What is the best time of day to attend a conference?

For most participants, attending a conference is a part of their job, so schedule it during the workweek. Try to aim for the end of the week, so that traveling attendees get the chance to stay behind and sightsee during their time off. The best days for a conference are Thursday and Friday.

What do you need to know about attending a conference?

You also need to find out how long the conference will last. Industry consensus suggests that a conference with around 300 participants calls for two full days. Larger, more in-depth conferences may stretch for even longer. Here are some great rules of thumb to keep in mind:

image


How do you do well in a conference?

Without further ado, let’s dive into our 30 best conference tips.Figure out what you want to get out of the event. … Figure out who you want to meet before the event. … Connect through pre-event social. … Sleep. … Manage your diet. … Go to the gym. … Stay at the conference hotel. … Set up an event outside the conference.More items…•


How do you prepare yourself for a conference?

The steps you typically need to take for preparing for a conference are:Plan well in advance. … Form an organizational team. … Define what the conference is attempting to achieve. … Create a business plan based on the available budget. … Pick a date. … Choose an appropriate venue. … Book your speakers. … Create a conference schedule.More items…


How do you stand out in a conference?

5 Ways to Make Your Conference Stand OutMake people your priority. Put your attendees first by showing them you care. … Divide and conquer. The larger your conference is, the more diverse your attendees will be. … Make it easy for attendees. … Take advantage of the distractions. … Supply useful event swag.


How do you survive a conference?

How To Survive A Conference Even If You’re An IntrovertAdd padding. Before and after. … Pack your comfort items. … Pack your comfort routine. … Be selective. … Prep your side dish. … Go with a friend. … Practice slow networking. … Or don’t network at all.More items…•


What are 4 things that you need to consider before the conference starts?

What to do Before Attending a ConferenceMindset, Attitude, Energy. … Documents, Schedule, Sessions. … Meeting Specific People. … Cards, Handouts, Branding Statement. … Opening Questions, Conversation Starters, Chit Chat. … Random Time. … Social Media Strategy. … Content Marketing Plan.More items…•


What are your preparations before attending meeting?

Communicate clearly the purpose, expectations and goals of the meeting. Describe the structure and length. Explain what needs to be prepared and what the responsibilities of each member are. Crowdsource any questions or discussion points in advance of the meeting.


What should a woman wear to a conference?

Although women generally have a bit more leeway in terms of conference clothing than men, there are several professional staples that can help you look your best. Think blouses, cardigans, blazers, button-downs, dress pants, wrap dresses and pencil or A-line skirts. Don’t feel pressured to adhere to a certain look.


Can I wear jeans to a conference?

2. Can I wear jeans to a conference? Always err on the side of formality if you are uncertain about the type of meeting you are about to enter. You can wear jeans or remove your jacket if you are attending a business casual meeting.


How do you stand out at a conference booth?

Continue reading to learn how to stand out at a trade show.Build hype in advance. … Invest in an eye-catching booth design. … Step up your swag. … Create an experience. … Leverage social media to your advantage. … Prioritize follow-up.


How can an introvert survive a conference?

Having a role at an event can really help introverts survive large events and conferences. Plan for the inevitable “small talk” which introverts hate, prepare 2-3 small talk discussion points so you don’t feel as uncomfortable in the small talk that inevitably ensues.


How can I get out of a work conference?

Here’s how to wiggle out without damaging your status as a team player.1 Take a “fewer meetings” stance. … 2 Determine whether your presence at the meeting is essential. … 3 Ask for help establishing your priorities. … 4 Push for meeting notes. … 5 Ask to step out when the meeting no longer pertains to you.


What do you do at a work convention?

A work conference should be an event where you gain skills, knowledge and meaningful connections with others in your industry. But you can’t just show up to one of them — whether it’s a workshop, seminar, presentation, trade show or something else.


What should you do during the conference when you are a participant?

What to do during a meetingStart meeting on time. Start the meeting promptly on schedule and do not wait for others to arrive. … Ensure quorum. … Review agenda. … Keep discussion focused. … Encourage participation. … Help group come to decisions. … Summarize decisions. … Agree on action plan.More items…


What are the benefits of attending a conference?

The 5 benefits of attending conferencesMeet the best influencers. … Gain irreplaceable knowledge and apply it to your business. … Know what your competitors are doing and how to set your company apart. … Take networking opportunities to gain new customers.


Before the Conference

Identify your goal. This is the first step. Ask yourself: Why are you attending this conference? What do you want to gain from this experience?


During the Conference

Check the agenda. After checking in, take a quick look at the agenda and schedule, marking which speakers and sessions you’d like to attend.


After the Conference

Make a post-conference facility visit. Some meetings and conferences offer post-conference tours of industry or university lab facilities, or of local museums. These visits are another great way to network in your field.


What are the benefits of attending a conference?

Benefits of attending conferences. There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”. Of course those are important, but there are other benefits that people don’t always consider. For example: Social media content from the conference.


What is the point of a conference?

The point of a conference isn’t just to meet people—it’s to network with people. If you go to a conference with a networking goal in mind, you need to make sure that you stay in touch with people after the conference. Your level of follow up depends on the kind of relationship you want to have with someone.


What is one great connection?

One great connection can lead to new job opportunities, partnerships, and content creation. One new idea, if it’s the right one, can change the way you approach all of your work. One great connection can lead to new job opportunities, partnerships, and content creation. Conferences and networking matter. Tweet this!


What is simple networking?

David Fisher is the master of this. Simple networking = great networking. This is a super simple way to network and spread on social. Tagging people in your posts increases the chance that they’ll share it, and people at the conference will be perusing the conference hashtags.


How to maximize your conference experience?

1. Gain Visibility. A great way to maximize your conference experience is to participate in some way—like being a presenter, session facilitator, or committee volunteer. (When you see the initial posting for the conference, check out if there are these options available, or email the conference organizer directly to ask.) …


What is a conference?

A conference is the time to meet new people, but it’s also a time to build on the relationships you already have. If you know of people you want to reconnect with or get to know better who will be attending—clients, vendors, friends-of-friends—reach out a few weeks before the conference to set up a time to meet for coffee or a meal …


What are the best things to do in your career?

Attending conferences might be one of the best things you can do for your career. You’ll learn about industry trends, gain some new skills, and make all kinds of new connections. (And yes, there’s usually travel and free meals involved.)


What to do after a session?

After a session, attendees will often gather outside the venue to chat about their opinions. Do feel free to join in, as you can learn a lot from an informal discussion with knowledgeable people.


Do you need a phone for a conference?

You’ll probably have a phone and a laptop with you when you attend the conference. But it’s very helpful to bring along a small notebook too, so that you can make quick notes while you are talking to someone.


When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.


How long before a conference should you have an agenda?

Now that the key elements are in place, it’s time to shape them into a detailed agenda. Ideally, you want your agenda to be in place at least four months before the conference starts.


What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.


Is it necessary to reinvent the wheel to organize a conference?

The truth is, even though organising a conference is a demanding endeavour, you’re not the first one to face it. There’s no need to reinvent the wheel. It’s all about following a few specific steps. We’ve prepared this top-level guide on how to organise a conference.


Do you have to put together a budget for a conference?

Whether your conference is funded by sponsors or not, you’ll have to put together a budget. You need to know where your money is being earned and spent. Having a budget will also help you set the price for participating in the conference. Here are the most common items you’ll want to budget for:

image

Leave a Comment