How to talk in conference call


Use These 5 Conference Call Tips
  1. Practice Making Your Point. Know the points you want to make and practice them out loud before the call. …
  2. Anticipate Questions. In addition to thinking about what you want to say, try to anticipate the questions you might be asked. …
  3. Close Your Eyes. …
  4. Stand Up. …
  5. Bring On The Drama.
Feb 22, 2018


How to run a successful conference call?

Top tips for running a successful conference

  • Establish a unique identity or brand. Once you are clear on the overall objectives of the event, it’s important to share what the event is about and why it is …
  • Location, location…realization. …
  • Calculate a budget and stick to it. …
  • Choose your speakers carefully. …
  • Get online. …
  • Feedback is essential. …

How do I set up conference calling?

Set up Audio Conferencing for Microsoft Teams

  1. Find out if Audio Conferencing is available in your country/region. …
  2. Get and assign licenses. For Audio Conferencing, you need a license for each user who will set up dial-in meetings. …
  3. Get service numbers for your conferencing bridges. …
  4. Assign a service number to the conferencing bridge. …

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What is the best way to do conference call on I phone?

  1. Start the Phone app and place a call to your first participant in the usual way.
  2. After the call connects, tell your participant that they’ll be briefly placed on hold while you dial in the next person.
  3. Tap “add call.” © Dave Johnson/Business Insider Tap “add call” to place the first person on hold and dial in the next participant. …

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How to check if I am in a conference call?

  • Take the call from somewhere other than the conference room where the leader is, so you can do meaningful work.
  • Let the organizer know in advance by email that you have to leave the call after the first 30 minutes. …
  • For meetings that are 100% useless, suggest to the organizer that they be held every other week instead of weekly.

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How do you talk in a conference meeting?

1:122:56How to Speak up in Meetings (and When to Hold Back) – YouTubeYouTubeStart of suggested clipEnd of suggested clipAt times the person who says the least in a meeting holds the most power your executive presenceMoreAt times the person who says the least in a meeting holds the most power your executive presence comes from being strategic about when you speak up and what you say.

How do you start a conversation on a conference call?

Begin with a summary of the agenda and purpose of the meeting. When appropriate, take time for everyone to make introductions being clear about position and role. Understanding the individuals that the group is comprised of will shape the tone of the call. Always introduce yourself when you join the call.

How can I improve my conference call skills?

Becoming Skilled at Conference Call ConversationsObey the two-minute rule. Conferencing conversation skill numero uno. … Listen carefully. You think you know how to listen. … Ask thoughtful questions. … Never brag. … Don’t over or under-share. … Match their body language. … Show respect.

How do you talk on a phone meeting?

Use good body language. “Sit up straight as if you were actually in the meeting face-to-face. Also try standing up when you speak to project an even more commanding confident voice tone. Gesture as you would in conversation and imagine you are making eye contact with the callers.

How do you behave in a conference?

Learn how to behave correctly with our business etiquette for conferences.Dress appropriately. It is recommended that you attend the meeting in clean and appropriate clothing. … Upright posture. … First contact. … Leave the smartphone in your pocket. … Having something to eat.

How do you start an introduction for a meeting?

Here are four steps for leading a meeting introduction, plus how to apply them to both informal and formal settings.Start with an introduction.Announce the subject and duration of the meeting.Explain the purpose.Explain why the participants were chosen to be there.

What are the do’s and don’ts of conference calling?

During a conference call you want to choose a quiet location. You don’t want to be the person that has the loud noise in the background. You also don’t want to get distracted during the call and when you are called on, you ask them to repeat the question.

How do I end a conference call?

1) To disconnect yourself from the conference call, tap the red End Call button at the bottom of the screen. Note that this will not terminate the whole conference call; the other participants can still talk to each other until they hang up.

What are the do’s and don’ts of conference call etiquette?

Make sure everything is discussed thoroughly in the allotted time. Always stick to the prepared agenda to stay on path and avoid unnecessary segues if you want to achieve all of your conference call objectives. Know the agenda by heart to prevent straying from the topic. Don’t interrupt and talk over participants.

How do you introduce yourself on the phone?

Introduce yourself Say “Hello, this is (name)” to let people know who you are. If you answer the phone and the caller doesn’t give his name, you can say “May I ask who’s calling, please?”. Practise saying these simple phrases to help yourself feel confident at the start of any telephone conversation.

How do you hear yourself in a meeting?

How to Get Yourself HeardHave Confidence in Your Own Value. Chances are, you’ve been invited to the meeting because you have something to offer. … Ask Questions. … Speak up for Others. … Be One of the First to Speak. … Embrace the Skills of Introversion. … Give Your Idea the Advantage. … Keep It Short, With No Apology.

Can you see who started a conference call?

Only the person who started the conference call can see the names of all participants. But if a participant adds someone else, they can see the name of the person they added and the person who started the conference call. If you don’t see the merge call option, your carrier might not support it.

Can you FaceTime multiple people at the same time?

In addition to setting up a conference call on your iPhone, you can use Group FaceTime to talk to multiple people at the same time .

Follow These Steps to Boost Your Conference Call Presentation

So, it’s time to start your 100-person conference call when suddenly you freeze up. You mumble a few words and then… silence. No one knows what to do, and the speaker doesn’t begin their presentation. You try to take questions, but you can’t hear anyone…

How to Start a Conference Call

Begin your call on the right foot with an organized, concise opening. Some of our favorite tried-and-true introductions include:

Dig into the Main Presentation

After that, the speaker will delve into whatever topic they have prepared. The key here is to allow the speaker to present their content in a way that the audience finds engaging from a remote setting. A few things to do along the way to engage the audience:

Managing Conference Call Q&A

Many virtual events feature a Question & Answer session to further engage their participants.

Closing the Conference Call Effectively

Once you’ve run through your program and question session, it’s time to wrap up the call in style. Make sure to provide attendees any relevant follow-up information and conclude with a strong call to action if relevant.

How to prepare for a conference call?

Every good meeting has an agenda. Set aside five to ten minutes, at least 24 hours in advance of the conference call, to review the key points. Look for an opportunity to pre-meditate what you will address. Choose a topic that is important to you and think about your viewpoint. Giving this some thought before the meeting will help you feel prepared. Write down your points so you remember them.

Why do I have trouble speaking up on a conference call?

When I ask clients why they have trouble speaking up on calls, they typically say it’s because they don’t feel comfortable or familiar with the other people present. As sensitive people, they need connection to feel safe and at ease. That’s why I tell them, preparing for a conference call happens long before you dial in. You need to make an effort to get to know your colleagues and counterparts outside of meetings. Getting over the hump of sharing your thoughts becomes much easier when you’re comfortable and have context on the other people in the “room.”

How to make a conference call productive?

Ground rules like “one person speaks at a time” help limit interruptions and people talking over one another. On video chat, ask that people mute themselves in the beginning and use the “raise hand” feature if they have something to contribute. If you’re the meeting leader, establish ground rules yourself. If you’re participating, suggest the organizer adopt ground rules to help the meeting run more efficiently.

How long does it take to make a comment on a phone call?

Challenge yourself to make a comment within the first five minutes of the call. The longer you wait, the harder it gets to speak up because (1) you psych yourself out and (2) other people start to contribute ideas you had.

What are the advantages of conference calls?

One advantage of conference calls is that you can keep notes open on your computer while you’re speaking. Use that to your benefit. Write down your high-level bullet points or questions you want to ask and keep them front and center during your call.

Why do I stand up when I speak?

Because air and energy can flow through your body, you’ll sound and feel more authoritative. Standing up can also help you stay focused and embody confidence.

What happens when you don’t have real time feedback?

Without real-time, non-verbal feedback, your brain goes wild. You mentally “fill in the gaps” and assume the worst – that people aren’t receiving your message or they’re judging you negatively.

How to talk to someone on a conference call?

Stand Up. When it’s your turn to speak, try standing up . Standing up lets air and energy flow through your body; you’ll sound and feel more authoritative. And if you ever again find yourself on a conference call in a room with other people, move as close as possible to the speaker phone when it’s your turn to talk.

What does it mean to stand near a speakerphone?

Standing near the speakerphone means you don’t have to shout to be heard. Instead, you can concentrate on speaking clearly and slowly, with good articulation. 5. Bring On The Drama. Speaking more dramatically (with emphasis, pauses, real energy in your voice) also makes you easier to hear.

Can you close your eyes when you are hearing someone?

Close Your Eyes. Yes, I know this looks a little weird, but if you’re having trouble hearing people at the other end of a speaker phone, close you eyes (or at least look into the middle distance without focusing). We all have a powerful visual sense.

How to set up a conference call with RingCentral?

Just follow these simple steps: 1. Subscribe to a service that provides audio conferencing or conference calls. Once you’ve done that, you can log in and go to the conference call feature in your account. RingCentral phone system plans include a free conference call feature.

How many people can you invite to a conference call on RingCentral?

RingCentral phone system plans include a free conference call feature. It gives you unlimited audio conferencing and you can invite up to 1,000 participants per call. 2. Once in the account dashboard, get the dial-in numbers and participant codes for the meeting.

How to mute yourself on a phone call?

Try to dial in 5 minutes before the call and then mute yourself if no one is on the call yet. When the host asks who’s on the call, unmute yourself and introduce yourself. If you’re late, don’t introduce yourself. This is a pet peeve for a lot of people.

What is a dial in number?

A dial-in number is a special type of phone number that can be used to join the conference bridge, which is what allows more than two people to talk in a call. A participant code, on the other hand, is a short series of numbers used by the people who have already dialed in to direct them to a specific conference call.

How to send a meeting invite?

Send meeting invites. You can do this by either sharing a meeting link or the dial-in numbers and participant code. You can send it via email, SMS, chat, etc. You can also schedule conference calls in advance. Most providers have integrations with MS Outlook, Google Calendar, or any online calendar of your choice.

Can you set up a video conference call?

How to set up a conference call. While yes, it’s true that video conferencing is the best way to get people to communicate and collaborate from multiple locations, there are times when not everybody can hop into a video meeting. It could be because they don’t have access to the internet, or maybe they’re in transit.

Can you wear flip flops to a conference call?

Here are some baseline tips for how to behave during conference calls: Don’t be late .

What is conference call?

Conference calls are collaborative, so consider pausing between ideas or topics to give those on the line an opportunity to share their input or ask questions. Aim to keep each topic or point as brief as possible to allow time for others to speak.

How to foster collaboration on a conference call?

Foster collaboration on the conference call by calling on colleagues to share insights. This can help generate more ideas from the team or support coworkers who might be less confident to speak up on their own.

What is the best way to keep static, breathing or background noise to a minimum when you’re not addressing

Using the mute button is the best way to keep static, breathing or background noise to a minimum when you’re not addressing the call. Remind others to use their mute button if noise becomes distracting.

Why do you need video for a conference call?

Enhance an audio conference call with video when possible or when there is value in showing video or visual elements, like for presentations, site visits or a product launch location. Video can lend important body language and give another level of dimension to your meeting.

Why is it important to end a meeting early?

Ending on time or early is respectful and ensures colleagues can return to work or join other meetings as planned. It shows great time management skills, can enhance your reputation and helps ensure future calls are productive.

Why do we need an agenda?

An agenda helps everyone stay on topic and gives an estimated amount of time for each speaker or discussion item. Share the agenda ahead of time and review it as an attendee to prepare for the meeting.

Can you eat food on a conference call?

Eating food is loud on a conference call, and the sounds can be disruptive. Save snacks or drinks for before or after the call—this way you are not chewing when it’s time to share your input.

Why is it important to record a conference call?

However, it is important to be respectful of all attendees’ time and goals. If you’re recording the call, this can help you revisit the ideas and comments later.

Why is it important to stay present during a conference call?

Some of the factors that make conference calls possible, like different mobile devices and chat features, can also be detrimental if they create too many distractions . As the host, it’s important that you remain present at all times during the conference call. Distractions happen, of course.

What is the first step in hosting and conducting a successful conference call?

Have you ever thought a meeting was about to start, only to spend time waiting while everything got connected and tested? The first step in hosting and conducting a successful conference call is to make sure you are familiar with the software you’re using.

How to add context to a conference call?

Depending on your particular topic or situation, you can add context to the meeting by: Reminding all attendees of the reasons and goals for the conference call. You may want to provide any transcripts, notes, and other references so everyone knows the context for the current conference call.

How long should you take notes on a conference call?

You can provide these notes hours or days before the meeting, or just at the start of the meeting, taking no more than 5 minutes to summarize the most important elements.

Can you use PowerPoint on a conference call?

PowerPoint and other slide-based software may seem like a requirement for any meeting or conference call. However, slides can often ruin the flow of conference calls and be a major barrier for remote attendees. Staring at slides full of text during a conference call gets boring and can ruin the mood of a conference call.

Can you record a conference call without disrupting the flow?

There are a lot of options for recording a conference call without disrupting the flow: Most conference software, such as Zoom or Skype, includes a recording option. If you have one presenter, or a few main speakers, use separate microphone s for each person, plugged into a digital recording device.

What to do if you are checking email during a call?

If you find yourself checking email during most of your calls, they are either too long, they are too many people involved, or you don’t need to be on them. Five minutes before the end of the call, warn everyone that it’s wrapping up , and ask if there are any questions.

What to do when you are muted on a call?

If you are the call organizer, it is your job to call on people to participate if they are not speaking up and someone else is monopolizing the conversation. Use the mute button strategically. If you are muted for 90% of the call, you likely aren’t fully paying attention.

How to avoid signal issues on landline?

The more people on the line, the less everyone pays attention. Make sure you are taking the call from a quiet location with a good signal. Using landlines whenever possible helps avoid signal issues.

What to do if you are waiting for stragglers?

Waiting for stragglers only encourages them. If you are joining a conference call, immediately introduce yourself so no one is surprised that you were listening in for three minutes on what they thought was a one-on-one conversation. If someone joins late, do not catch him or her up. It wastes everyone else’s time.

How many people should be on a roll call?

In the first few minutes of each call, confirm how long everyone has to talk, so you can manage the conversation accordingly. If you have more than three people on the line, the organizer should do a quick roll call to make sure everyone is there, and introduce them briefly if possible.

What to do if you call but don’t pick up?

If the person you are calling does not pick up, do not leave a message the first time. Try again one or two minutes later, and if they don’t pick up, leave a message and also email, letting them know you called and stating how much more time you’ll be available. Don’t call again after that unless it’s urgent.

Can you use a slide to present on a phone call?

This is especially important when using an unknown office phone system. I don’t recommend using slides to present something on the call, unless you’re doing a demo, but if you are, don’t send them around via email.


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