How to work a conference

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  1. Craft a Vision of Your Conference. Every event begins with a vision, but you’ll need to transform your vision into words and numbers in order to measure costs …
  2. Creating a Business Plan. Unless your conference is being funded by a grant or organization, you are going to need to map out where your money is coming …
  3. Comparing Venues and Services. After you have a more specific idea about when your conference will take place and how many people you want to attend, you can …
  4. Recruiting and Managing Registrants. Even the most popular conferences must effectively market their event to fill every seat in the house.
  5. Planning On-site Details. Finally, after organizing and implementing the business elements of the conference, you can begin to think about the on-site details.
  6. Exhibition Management Tips. Conferences typically feature an exhibition area or convention floor where sponsors and vendors rent space to promote their products.
How to Get the Most Out of a Conference
  1. What the Experts Say. Professional conferences are an unavoidable fact of working life. …
  2. Change your mindset. …
  3. Pre-introduce yourself. …
  4. Be strategic with your time. …
  5. Network on your terms. …
  6. Listen more; talk less. …
  7. Manage your existing connections. …
  8. Make time for yourself.
Jul 8, 2015

Full
Answer

How do you organize a conference?

The conference intends to mark the birth centenary of Bangabandhu and the Golden Jubilee of Independence The University Grants Commission (UGC) will organize an international conference on the fourth industrial revolution from December 10. The two-day …

How to organize a successful conference?

How to Organise a Conference: Step-By-Step Guide

  1. Decide on a theme. Every great conference needs a theme. …
  2. Assemble your A-team. Chances are, you won’t be organising a whole conference all by yourself. …
  3. Prepare a budget & business plan. …
  4. Find sponsors & grants [optional] If you’re financing the conference on your own and are not looking for external sources of revenue, you can safely skip this step.

More items…

How to run an effective Conference?

Start by considering:

  • What are your goals for your event? What do you hope to achieve?
  • Who is this event for? Why will these people attend?
  • When and where will the event take place? What should a ticket cost?
  • How much will the event cost? What is your budget?
  • Who is going to speak at your event? How will the schedule be organized?

How do I create a conference in a course?

  • Open Conferences. In Group Navigation, click the link for your web conferencing tool. …
  • Create New Conference. Click the Add Conference button.
  • Add Conference Details. To create a new conference, type a name for the conference in the name field [1]. …
  • Invite Course Members. …
  • Update Conference. …
  • View Conference. …
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What do you do during a conference?

What to do during a meetingStart meeting on time. Start the meeting promptly on schedule and do not wait for others to arrive. … Ensure quorum. … Review agenda. … Keep discussion focused. … Encourage participation. … Help group come to decisions. … Summarize decisions. … Agree on action plan.More items…


How do you do well in a conference?

Conference Tips: What to Do Before You AttendEngage with attendees using the conference hashtag. … Set a target list. … Chat about the talks. … Write down additional information straight away. … Have a lot of conversations. … Join the event Facebook group. … Say ‘yes’ to off-site lunches with cool people. … Don’t be creepy.More items…•


How do you act at a conference?

Gain Visibility. … Build Stronger Relationships. … Get Briefed. … Choose the Right Sessions. … Remember What You Learn. … Connect With the Speakers. … Schmooze at the Social Events. … Put Away the Smartphone.More items…


How do you prepare for a conference?

Prepare For Your Next Conference With 9 Key Networking TipsDefine your Conference Goals. … Get To Know The Event and Attendees. … Find Out About Networking Events. … Order New Business Cards. … Dress to Impress. … Update Your Online Profiles. … Prep Your Tech. … Record Sessions or Take Detailed Notes.More items…


How do you socialize at a conference?

How to Make Meaningful Connections at ConferencesMake use of conference networking tools. … Arrive early. … Tweet with authenticity. … Make others talk about themselves. … Practice the spirit of generosity in all interactions. … Sit separately from office colleagues or friends. … Handle after hours socializing with aplomb.More items…•


How do you approach someone in a conference?

10 tips for meeting people at industry eventsUse the time before the conference wisely. … Arrive early, and get some 1:1 time. … Sit next to interesting people, and introduce yourself. … Break into circles of people. … Invite people to talk to you. … Bring business cards, and ask for business cards.More items…


What do you bring to a conference?

10 Things to Bring to a ConferenceComfortable clothes. Business casual is the norm at conferences, but make sure it’s comfortable. … A good bag. … Business cards. … Flair. … Hygiene Essentials. … Back up battery. … Notepad. … Snacks.More items…•


What should a woman wear to a conference?

For women, a foolproof cocktail party outfit can consist of a little black dress, heels and jewelry. Or, try pairing a midi-length skirt or dress pants with a silk blouse, heels or ballet flats and jewelry. If the dress code is business casual, dark jeans, ballet flats and a nice blouse will be more than adequate.


How long should a conference last?

Not many people want to travel a long distance for a short conference. That is why an international conference should last at least two days and a national conference in a large country should take one and half to two days.


How do I prepare for my first conference?

How to prepare for your first conferenceRequest a travel budget. … Book in advance. … Study the conference schedule. … Identify who to talk to. … Plan some downtime. … Pack your clothes. … Explore the city. … Go with your presentation ready.More items…•


What to do if your conference isn’t free?

If your conference isn’t free to attend, you’ll want to settle on the right price. On the one hand, the conference fees should help cover your costs. On the other hand, you don’t want to price interested attendees out and end up with a half-booked conference.


When is the best time to attend a conference?

The best days for a conference are Thursday and Friday.


How long before a conference should you have an agenda?

Now that the key elements are in place, it’s time to shape them into a detailed agenda. Ideally, you want your agenda to be in place at least four months before the conference starts.


Is it necessary to reinvent the wheel to organize a conference?

The truth is, even though organising a conference is a demanding endeavour, you’re not the first one to face it. There’s no need to reinvent the wheel. It’s all about following a few specific steps. We’ve prepared this top-level guide on how to organise a conference.


Do you have to put together a budget for a conference?

Whether your conference is funded by sponsors or not, you’ll have to put together a budget. You need to know where your money is being earned and spent. Having a budget will also help you set the price for participating in the conference. Here are the most common items you’ll want to budget for:


What is the point of a conference?

The point of a conference isn’t just to meet people—it’s to network with people. If you go to a conference with a networking goal in mind, you need to make sure that you stay in touch with people after the conference. Your level of follow up depends on the kind of relationship you want to have with someone.


What are the benefits of attending a conference?

Benefits of attending conferences. There are a lot of potential benefits of attending conferences that go beyond the simple “network and learn from speakers.”. Of course those are important, but there are other benefits that people don’t always consider. For example: Social media content from the conference.


What is one great connection?

One great connection can lead to new job opportunities, partnerships, and content creation. One new idea, if it’s the right one, can change the way you approach all of your work. One great connection can lead to new job opportunities, partnerships, and content creation. Conferences and networking matter. Tweet this!


What is simple networking?

David Fisher is the master of this. Simple networking = great networking. This is a super simple way to network and spread on social. Tagging people in your posts increases the chance that they’ll share it, and people at the conference will be perusing the conference hashtags.


What to do after a conference?

It is so important to document and track all the successes you had and any shortcomings that arose during your event. The more you learn, the more you can improve.


How to plan an amazing conference?

To plan and execute an amazing conference or corporate event, you need to first decide specifically what you are trying to accomplish. Ask yourself what type of conference attendee you want to attract, as well as how you can make sure the conference relates to your brand.


How to tell if your attendees had a good time?

There is no way to tell if your attendees had a good time without asking them. This is when an online survey can help you learn how your event did. Create an online survey that asks questions about specific topics like location, food, session and speakers, and general feelings about your conference.


What are fixed costs in conference planning?

There are many fixed costs in conference planning that will inevitably make up the most considerable portion of your event budget. These costs are not typically affected by the number of attendees at your event — they are what they are.


Why is it important to have a keynote speaker?

Securing your main speakers is incredibly important because you can’t effectively build your event schedule and marketing plans without them.


What is conference planning?

Conference Planning: A Step-by-Step Checklist for Success. Conferences are an important part of professional development and business networking for all industries. Bringing people together from all around the world in the same industry to learn and share is essential for innovation. A successful conference can come in all shapes and sizes, …


How is an event date determined?

Most of the time, an event date is determined by a venue’s availability. However, if the date is more important than the venue, you will need to prioritize finding a venue that accommodates that date. Once you have your venue/location and date set, it’s time to rally the troops to make this event happen.


Why do people attend conferences?

Get your conference name badges ready: Networking is a top reason people attend conferences. And in a job search, face-to-face networking is several times more effective than networking online. These events allow people to talk and build connections with those who share their career interests or personal passions—facilitate their success.


What is a successful conference?

Successful conferences come in all flavors and sizes: The multi-day national seminar for fitness professionals, the one-day conference for regional business leaders under 40. But successful conferences all have one thing in common: a planner somewhere who planned early and often for success.


How to deepen your knowledge at a conference?

If attendees are coming to your conference to deepen their knowledge, follow a clear plan to source your content. First, if possible, poll your audience about topics, sub-topics, and depth of subject matter knowledge.


What is the importance of conference app?

A conference app delivers all the benefits of traditional paper-based conference information, while achieving three essential goals:


1. Plan well in advance

Preparing for a conference is usually a highly complex task that requires early planning. You should start preparation at least six to eight months in advance, so you can make sure that everything is in place in due time.


2. Form an organizational team

It usually takes a large team to properly prepare for a conference, so you need to form groups of people with specific tasks. The roles you are most likely to need in your conference committees are:


3. Define what the conference is attempting to achieve

A conference needs an agenda and a clear set of goals it aims to accomplish. Some of the most widely-pursued goals by conferences are:


4. Create a business plan based on the available budget

After estimating how much money you have at your disposal, you need to plan how it is spent. The first things that need to be budgeted in are the conference’s venue, catering and fees for prominent speakers.


5. Pick a date

Choosing the right date for your conference depends on several factors. However, before considering the date you need to decide on how many days the conference lasts. As a general rule, a conference with less than 300 participants can be conducted in a single day, while those with around 300 participants or more typically need two or more days.


6. Choose an appropriate venue

After the date is set, you can find and book the right venue for the event. The main factors that need to be considered when picking the venue are:


7. Book your speakers

Most conferences center on speakers that are regarded as top figures in their professions. They are usually the ones who make it attractive for others to attend the conference, so they need to be booked well in advance.


How to prepare for a conference?

Learn about presenters, attendees and workshops before the conference. Decide which events you’re most interested in attending, which attendees you want to meet and which companies you hope to connect with. Researching ahead of time can help you use your time effectively at the conference.


How to share information at a conference?

Business cards are often the best and easiest way to share your information with new connections. Write a personal note on the card before presenting it to your new connection to ensure they remember you.


How to approach a fellow attendee at a conference?

When approaching a fellow attendee at the conference, be confident. Walk up to them with a smile and a friendly salutation. Introduce yourself and explain why you’re interested in connecting with them specifically. They’ll appreciate the ease with which you started the conversation.


What to bring to a conference?

Carry a small bag or briefcase with you during the day that has a notebook, pen, business cards, water, snacks and anything else you might need. Keeping your daily necessities with you ensures you’ll be able to make the most of your time at the conference and avoid unnecessary trips to your room.


Why use an app at a conference?

Use the app to ensure you’re getting the most out of the conference and not missing any presentations or other events.


Where do conferences take place?

Most conferences take place in large hotels or conference centers with attached accommodations . If possible, stay on-site or in the conference-recommended lodging. You’re more likely to meet people and have informal interactions and relationship-building opportunities than if you stay elsewhere.


What is a conference name tag?

Conference name tags often include the person’s name and company. Use the name tags to identify people and companies you’re interested in meeting and talking with. Greet new people by name or ask them about their business to get the conversation started.


What do conference pros need to know?

Conference pros not only have the skills to rock an event, they also have an arsenal of tools at their disposal. Before you go to the event, make sure you have the following in place: Your Badge: One of your most important, but often overlooked, assets for conferences is your badge. It is your first impression.


What is the right conference?

The right conference can be a game changer for your business. More importantly, the right conference, done the right way can prove to be a gold mine of opportunities. Whether you are going to a trade show, festival or business conference, you have to be prepared. You already are spending time, money and energy to get to the event.


Why do pros look forward to their event?

Pros look forward to their event because they are certain they will get new business from it. Pros know exactly how to work a room and walk up to a stranger like an old friend. Pros are a magnet for business cards because they aren’t the sleazy schmoozer types.


Tips

Taking blank business cards with you is a great way to get other people’s information when they’ve forgotten their business cards! Or, just cross out the front of one of yours, so you won’t hand it out accidentally, and use the back.


Warnings

Avoid badmouthing anybody, no matter how useful this might seem. Even if the person you’re networking does so, refrain from joining in. It gets around.


About This Article

This article was co-authored by Shannon O’Brien, MA, EdM. Shannon O’Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life’s work and live a balanced, purposeful life.

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