How to wrap up a conference

image

  • Shout Out. Ask the audience to shout out what they consider to be the most important point (s) made – and how they can personally apply the information.
  • Integration. Encourage the audience to think about what they heard and how it fits in with what they already know. …
  • Challenge. …
  • Nudge Your Neighbor. …
A good meeting wrap-up statement should cover the following elements:
  1. Summary of what has been accomplished or decided. …
  2. Summary of what needs to be done next. …
  3. Assignment of tasks to participants, and their deadlines. …
  4. Date of the next meeting. …
  5. Words of appreciation to the participants. …
  6. A positive closing note.

Full
Answer

How do you wrap up a meeting?

Meeting Wrap Up #1 – Review Do not relive the session, but do review the outputs, decisions, assignments, and so on. Focus on the results and deliverable from each Agenda Step, not on how you got there. Participants do not need a transcript.

How to write a great event wrap up report?

Writing up a great event wrap up report means gathering data while at the event. Take the time to write down a few notes about things that particularly impressed you during the conference or meet up.

Are there any foolproof conference planning tips?

If you’re looking for ways to improve your process, maximize the effectiveness of your conference, save yourself some headaches, and make you sure have all the bases covered, use these 8 foolproof conference planning tips. And for a quick guide to conference planning, we wrap it up with a helpful conference planning checklist!

How do you build a strong content strategy for your conference?

Build a detailed content plan with unique takeaways If attendees are coming to your conference to deepen their knowledge, follow a clear plan to source your content. First, if possible, poll your audience about topics, sub-topics, and depth of subject matter knowledge.

image


How do you end a conference?

Here’s Parker’s advice on closing a conference in a way that fills attendees with good memories, warm fuzzies and inspired action.Don’t shirk your duty as conference host. … Accept the mortality of your conference. … Announce last call. … Never end with logistics. … Dedicate time to looking inward and turning outward.More items…


What do you say at the end of a conference?

Wrapping UpIt looks like we’ve run out of time, so I guess we’ll finish here.I think we’ve covered everything on the list.I guess that will be all for today.Well, look at that…we’ve finished ahead of schedule for once.If no one has anything else to add, then I think we’ll wrap this up.More items…


How do you end a conference call example?

Closing the Conference Call Effectively Some closing examples include: Please join us for our next call on NEXT CALL DATE AND TIME. To receive Continuing Education credit hours of this event, please fill out the survey located here and email it to this person.


How do you wrap a virtual conference?

Photos courtesy of the individual members.Put The Meeting End Process On The Agenda.Moderate With Fluid Dialogue.Provide The Host With Autonomy.Assign Action Items In The Last Few Minutes.Include No More Than Five Points On The Agenda.Don’t Ask For Questions At The End.More items…•


How do you end a meeting positively?

9 ways to end every meeting on a positive note1 Add a shoutouts section. … 2 End with a motivating stat. … 3 Review and summarize action items. … 4 Ask a fun question at the end. … 5 End with a cheer. … 6 Play a quick game. … 7 End with a meditation or breathing exercise. … 8 Give them a fun riddle to answer in the next meeting.More items…•


How do you end meeting minutes?

Concluding Materials Minutes are signed by the presiding officer and the recording secretary, although if the secretary is a voting member of the group, then the secretary’s signature alone is often sufficient.


How do you start and end a conference call?

AgendaCreate and share the meeting agenda in advance of the call that includes: why you are meeting. who is attending the meeting. when is the meeting. where is the meeting.Make sure the right people are on the call.Keep the call concise and on point and moving along.Have a designated note-taker.Start and end on time.


How do I end a virtual meeting host?

A: End your virtual meeting by gathering final thoughts and summarizing key points and next steps. You should also plan to send a follow-up email immediately after the meeting.


How do I make an online conference fun?

9 steps to a more engaging online meetingCheck your tech. … Engage your audience before the online meeting begins. … Establish roles. … Plan free-time for interactive dialogue. … Prepare an icebreaker. … Create an interactive presentation. … Use gamification to make virtual meetings fun. … Send a follow-up email.More items…


How do you emcee a virtual event?

3:003:49Virtual Event Emcee (5 Tips To Be A Great MC On Zoom, Google Meet)YouTubeStart of suggested clipEnd of suggested clipI usually just sit at the edge of my seat. And lean. Forward i also work to keep the audienceMoreI usually just sit at the edge of my seat. And lean. Forward i also work to keep the audience engaged by asking them a lot of questions.


How to deepen your knowledge at a conference?

If attendees are coming to your conference to deepen their knowledge, follow a clear plan to source your content. First, if possible, poll your audience about topics, sub-topics, and depth of subject matter knowledge.


What is a successful conference?

Successful conferences come in all flavors and sizes: The multi-day national seminar for fitness professionals, the one-day conference for regional business leaders under 40. But successful conferences all have one thing in common: a planner somewhere who planned early and often for success.


What is the importance of conference app?

A conference app delivers all the benefits of traditional paper-based conference information, while achieving three essential goals:


Why do people attend conferences?

Get your conference name badges ready: Networking is a top reason people attend conferences. And in a job search, face-to-face networking is several times more effective than networking online. These events allow people to talk and build connections with those who share their career interests or personal passions—facilitate their success.


Why do conference organizers need to wrap up reports?

The conference organizers may need help with wrap up reports due to post-event fatigue, so offering to help them with your post-event write up can be a welcome way for your post to get even wider exposure and to do a good deed for the community.


What is a wrap up report?

Writing up a great event wrap up report means gathering data while at the event. Take the time to write down a few notes about things that particularly impressed you during the conference or meet up. Don’t rely on your memory to keep track of the things that stood out to you, and write down as many take aways from the event as possible. You will not use all of your notes, but the more detail you can later provide, the better.


How long to write a wrap up report?

A wrap up report should be published no more than two weeks after the event. At two weeks out, the news is a bit stale so do your best to aim for 48 hours after the event, with a week or less time being OK but not optimal. Schedule time on your calendar for writing, as it’s easy for this task to be deprioritized in the face of other needed work. Set aside time for writing or you’ll likely find you don’t get the writing done.


How long after a news event should you write?

At two weeks out, the news is a bit stale so do your best to aim for 48 hours after the event, with a week or less time being OK but not optimal. Schedule time on your calendar for writing, as it’s easy for this task to be deprioritized in the face of other needed work.


What is a pro tip?

Pro-Tip: Capture or use the highest possible quality imagery. Suboptimal photos from your cell phone camera are better than no photos at all, but not by much. If you don’t have a high quality camera, check the conference’s photo pool for imagery that may be better or ask a colleague to snap a pic or two on your behalf.


Can you embed a recording in a post?

If session (s) from the event are recorded, it is always good practice to at least link to those talk recordings. For a meet up or other event where only one talk was recorded, embed the recording in your post. For events where multiple sessions took place, choose your top N (3 maximum) and embed those recordings.


Do you use all notes in a wrap up report?

You will not use all of your notes, but the more detail you can later provide, the better. Pro-Tip: Most post-event wrap up reports include the following items, so take notes accordingly. You may not use all of these details, but it is good to have them. Event overview, which you can likely harvest from the blog post announcing the event, …


What is a clear wrap up?

In order to ensure that there are no misunderstandings, and that all participants know what they need to do next, a clear wrap-up is required. First, make sure that all the meeting participants are in agreement on what exactly has been decided or accomplished.


What is Rochelle Kopp’s article?

Share. This article is part of a series on effective meetings between Japanese and non-Japanese, that originally appeared in the Japan Times. Once you’ve invested a lot of time and energy into making your meeting an effective one, it’s important to avoid the biggest pitfall that can negate your efforts.


When ending an event, do you want to give one everyone will remember?

Be sincere, nobody likes a fake speaker .


What to say after a long day of work?

Happy Hour. For most people, the second best thing you can say to them after a long day of work is “Let’s go out for a drink” (the first one being “I’ll give you a raise” naturally). Inviting your attendees for a drink will give them a chance to blow off some steam in a casual setting.


Why are there so many flashy awards?

There’s a reason why there are so many flashy awards, after all! To receive a prize for your efforts at the end of a long day is sometimes the best way to lift someone’s spirit up.


Can balloons pop?

If you go with the latter, remember that balloons can be an environmental hazard. They may look pretty, but eventually, they will pop and the rubber can end up in lakes, fields and rivers where they can be a danger to the animals that ingest them. Take the necessary precautions.


How to conclude a seminar?

1. Summarize the training by restating the main points. As you start to conclude a seminar, make sure to clarify the main points. This will tie back in what specific points you want your audience to leave with, and be a quick way for them to connect the whole of your training workshop. 2. Review the objectives and highlight how they have been met.


How to start a training workshop?

When you start a training workshop, it’s likely that you created several learning objectives you wanted to teach. Make sure that your workshop includes elements that will enable your audience to learn and have the skills available to enact on the objectives.


Why is it important to conclude a seminar?

How you conclude a seminar is important because it provides the opportunity to recap the main points of your presentation. The audience is able to review your seminar mentally and leave with a lasting effect. Closing remarks can also end your presentation on a high note, encouraging your audience to improve upon the subject you taught.

image


Meeting Wrap Up #1 – Review

  • Do not relive the session, but do review the outputs, decisions, assignments, and so on. Focus on the results and deliverable from each Agenda Step, not on how you got there. Participants do not need a transcript. They need to be reminded about significant takeaways and offered the opportunity to ask for additional information or clarification befo…

See more on mgrush.com


Meeting Wrap Up #2 – Next Steps

  • Two types of action items develop during meetings: items within scope and required to complete the deliverable and items out of scope but too important or opportunistic to disregard.

See more on mgrush.com


Meeting Wrap Up #3 – Communications

  • Here you lead the participants to agree on what they will tell other stakeholders was accomplished during the meeting. It is a novel idea if the participants sound as if they were in the same meeting together. Take a few moments to homogenize the rhetoric and help them agree on what they will tell people who ask. More importantly, agreement on what NOT to tell others. At minimum consider two audiences and record the bullets or sound bite…

See more on mgrush.com


Meeting Wrap Up #4 – Assessment

  • Get feedback on how well you did and what you can do to be better. Set up or mark a white board by the exit door and create two columns, typically PLUS and DELTA (ie, the Greek symbol ∆ or “change”) but also known as OFI(Opportunity for Improvement), “Benefits & Concerns” (also known as the “B’s & C’s”), “Star/Delta”, and Appreciative (+) or Opportunistic (-). Have each participant write down on a small Post-it® note, at least one thin…

See more on mgrush.com

Leave a Comment